Billing Specialist

Company: IMEG Corporation
Location: Pasadena
Posted on: March 18, 2023

Job Description:

ScopeThe Billing Specialist (Team Financial Assistant (TFA) will be the primary liaison between the assigned teams and the Accounting Department. In this role the TFA will be required to develop a working relationship with the Client Execs for the assigned Client Service Teams (Teams) as well as other key members on those Teams. The TFA position will have primary responsibility for the Team's billing and accounts receivable monitoring.Other duties within the Accounting Department or the office location of the TFA may be assigned if time allows.Principal Responsibilities

• Assist Teams in the initiation and set up of Projects in Vision including ensuring that all commercial contract terms and contacts are accurate;
• Review contracts of new projects for unusual terms or structure that may have an impact on billings;
• Initiate requests for billing information from the Team members and review for accuracy and completeness;
• Prepare monthly billings to clients on Team projects reviewing for accuracy and completeness;
• Monitor collection of Team accounts receivable and follow up either with the Team members and/or Clients on amounts not paid within terms;
• Manage communication and correspondence to/from Clients regarding commercial matters;
• Develop a professional working relationship with the Client Execs and other members of the Teams assigned;
• Review and approve timesheets and expense reports for Team members;
• Enter sub consultant invoices, track their payment terms and approve for payment when due;
• Meet with assigned Teams at their primary office location at least two times a year;
• Maintain confidentiality of all corporate, personnel and project/client related material;
• Some overnight travel is expected estimated at no more than 10 days per year; Travel may be by either car or airline;
• Other duties as assigned by Employer.Skills
  • Strong interpersonal skills;
  • Strong bookkeeping background;
  • Has customer service abilities and attitude;
  • General understanding of electronic billing;
  • Ability to read contracts and follow contract requirements regarding commercial terms;
  • Strong attention to detail and organizational skills;
  • Able to adapt to a fast-paced environment;
  • Proficient PC/Microsoft Office skills;Education and Experience
    • Two-year post-high school education;
    • Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required;
    • Experience in the engineering and/or the construction industry is a positive.IMEG Corp., an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.Want to learn more about IMEG and our other amazing career opportunities? Please visit . IMEG is committed to a diverse and inclusive workforce and is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, veteran's status, disability, or any other characteristic protected by law. Women and minorities are encouraged to apply.All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email careers@imegcorp.com.

Keywords: IMEG Corporation, Pasadena , Billing Specialist, Accounting, Auditing , Pasadena, California