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Project Administrator

Company: Temps Incorporated
Location: Huntington Beach
Posted on: April 25, 2019

Job Description:

Job DescriptionSome of the key responsibilities for the Project Administrator position include:--------------Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:--------------contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.--------------Verify and/or edit project rate schedules and demographic data provided by project managers.--------------Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.--------------Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.--------------Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.--------------Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager's direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager.--------------Track accounts receivable and accounts payable as needed for project processing.--------------Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by project manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.--------------Generate established systems reports, as required;--------------Assist with local errands as needed.CANDIDATE QUALIFICATIONS:--------------High School diploma or General Education Degree (GED).(required)--------------Associate's or Bachelor's degree from an accredited college with a major in accounting or finance (preferred)--------------3 to 5 years of related project administration experience for a professional services firm, preferably in an engineering environment.--------------Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda.--------------Contract file administration and comprehension of project revenue.--------------Working knowledge of Microsoft Office and advanced proficiency in Excel.--------------Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)

Keywords: Temps Incorporated, Pasadena , Project Administrator, Accounting, Auditing , Huntington Beach, California

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