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Administrative Services Coordinator I

Company: Kaiser Permanente
Location: Pasadena
Posted on: February 13, 2020

Job Description:

This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Under supervision assists in the provision of information, maintenance of databases, report production and routine data analysis. Work is reviewed for completeness, accuracy and soundness.Essential Responsibilities:

  • Collects, prepares and tracks computerized operating reports and summaries such as: attendance records, budget expenditures, production, utilization of services and statistical records of performance.
  • Performs a variety of routine information collection and analysis assignments and responds to ad hoc requests.
  • Formats graphs, spreadsheets and reports by utilizing multiple software packages.
  • Maintains databases on a regular basis, may have to have extract information from different sources in order to input data.
  • Responsible for running pre-existing reports.
  • Schedules conferences, meetings, speakers, presentations, educational programs and social events.
  • May coordinate master schedules for physicians and staff.
  • Provides administrative and project support as assigned.
    • CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.Basic Qualifications:Experience
      • N/AEducation
        • Associate's degree required, OR two (2) years of experience in a directly related field.
        • High School Diploma or General Education Development (GED) required.License, Certification, Registration
          • N/AAdditional Requirements:
            • Previous clerical and/or secretarial experience required.
            • Previous medical center experience required.
            • Proficient with a variety of software applications.
            • Must be able to work in a Labor/Management Partnership environment.Preferred Qualifications:
              • N/AKaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.COMPANY: KAISERTITLE: Administrative Services Coordinator ILOCATION: Pasadena, CaliforniaREQNUMBER: 836404External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Keywords: Kaiser Permanente, Pasadena , Administrative Services Coordinator I, Administration, Clerical , Pasadena, California

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