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Administrative Assistant

Company: The Kutzer Company
Location: Pasadena
Posted on: February 16, 2020

Job Description:

The Kutzer Company, located in South Pasadena, has an immediate opening for a full-time Administrative Assistant.

We are seeking a self-motivated candidate who is bright, energetic and is a problem solver to support our property management team. The candidate must have excellent organization and written and verbal communication skills, strong computer skills in MS Office (Word, Excel, and Outlook), and is customer service oriented. This position is an excellent opportunity for someone who has the desire to learn and grow as our firm continues to grow. Salary is competitive and negotiable based on experience.

The Administrative Assistant responsibilities include, but are not limited to:

  • Support Property Manager in day to day operations.
  • Assist with rent collections and follow up to ensure timely rent payment.
  • Process and administer accounts payable.
  • Maintain certificates of insurance for Tenants and Vendors.
  • Coordinate maintenance work at the properties, including preventative maintenance, with building personnel, vendors and tenants.
  • Prepare and facilitate work orders for building maintenance and/or emergency issues.
  • Assist the property manager with the bidding process, including analyzing bids for accuracy and scope.
  • Prepare, review and proofread service contract agreements prior to property manager's approval.
  • Assist the property manager in preparing various reports in Excel and Word, such as monthly reports, CAM billings, etc.
  • Prepare memos and/or making phone calls to Tenants related to building issues.
  • Be available for on-call emergency response.

    Requirements

    • Bachelor's Degree is preferred.
    • Ideal candidate will have prior experience, preferably in Property Management.
    • Must be proficient in MS Office (Word, Excel, and Outlook).
    • Must have strong verbal and written communication skills.
    • Must be customer service oriented and possess strong problem solving skills.
    • Must be organized, have great follow-up and follow-through qualities, possess strong attention to detail and have the ability to multi-task and work well under pressure.

Keywords: The Kutzer Company, Pasadena , Administrative Assistant, Administration, Clerical , Pasadena, California

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