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Executive/Administrative Assistant

Company: LifeLung, Inc. (DBA: Tridant Solutions)
Location: Pasadena
Posted on: February 16, 2020

Job Description:

Company Description

We are a multi-certified small business validated by the US Government. Since 2005 we have been providing support to our clients nationwide. We boast a high D&B rating and maintain highly professional and ethical relationships with our clients and candidates.

Job Description

Executive/Administrative Assistant

SUMMARY

Organizes office operations and procedures including but not limited to schedule/calendar management, information management, filing systems, supplies, scanning, etc.

DUTIES AND RESPONSIBILITIES: (include but not limited to)

General Office:

  • Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
  • Answers, screens, and directs incoming telephone calls
  • Greet office visitors/clients/employees
  • Take messages
  • Transfer telephone calls
  • Respond to requests for job information
  • Respond via email and/or phone to job applications, calls and emails
  • Update and track certifications & process re-certifications
  • Update websites for small business registrations
  • Track, order & manage inventory & equipment
  • Sorts and distributes internal and external mail.
  • File employee paperwork
  • Database management
  • Assist with payroll/bookkeeping
    SUPERVISORY RESPONSIBILITIES:
    • NONE
      PHYSICAL DEMANDS AND WORK ENVIRONMENT:
      • Occasionally/Frequently/Continually required to sit
      • Occasionally/Frequently/Continually required to utilize hand and finger dexterity
      • Occasionally/Frequently/Continually required to talk or hear
      • Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
      • Occasionally/Frequently/Continually required to meet last minute deadlines
        Salary $13-$16/hr + benefits

        Medical/Dental/Vision/401k+matching

        Holidays, vacation

        7am-4pm or flexible schedule

        Job Type: Full-time

        Salary: $13.00 to $16.00 /hour

        Qualifications

        QUALIFICATIONS:
        • Minimum of 2 years office administrative experience
        • High school graduate some college or AA degree preferred.
        • Basic competence in administrative duties and tasks
        • Highly organized
        • Ability to understand and follow written and verbal instructions
        • Excellent verbal and written communication skills.
        • Understanding of ADP and payroll processes
        • Keystroke a minimum of 40 wpm.
        • Commitment to excellence and high standards.
        • Acute attention to detail.
        • Ability to understand and follow written and verbal instructions
        • Strong organizational skills.
        • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
        • Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
          COMPETENCIES :
          • Customer Service-- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
          • Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
          • Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
          • Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
          • Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

            Additional Information

            LifeLung, Inc/Tridant Solutions provides services to government agencies. We are a multi-certified small business headquartered in Southern California. Since 2005 we have supported our nationwide clients. We boast a high D&B rating and an A+ BBB rating.

Keywords: LifeLung, Inc. (DBA: Tridant Solutions), Pasadena , Executive/Administrative Assistant, Administration, Clerical , Pasadena, California

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