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Operations Admin II

Company: Bastion Technologies
Location: Pasadena
Posted on: March 22, 2020

Job Description:

Job Description:Provides direct support to the Bastion Operations Manager in Pasadena, California. Primary responsibilities are the execution of the nominal functions necessary for the operation of the office and support to the administrative elements of the JPL MASS Subcontract. The position involves autonomous execution with only minimal supervision to ensure the accurate and timely completion of tasks and functions. This position will have primary responsibility for the following:

  • MASS Subcontract travel planning, coordination and execution, including pre- and post- documentation and tracking, including all Subcontract personnel
  • MASS Subcontract project & task order tracking and creation and maintenance of all Bastion accounting charge codes.Required Skills:
    AA Degree Minimum required7+ Years of ExperienceMust be a US citizenMust be able to pass a national agency checkMust be able to pass pre-employment and periodic random drug and alcohol screenings.Responsible to the Operations Manager in all activities of the Pasadena Office, including correspondence, presentation preparation, information technology and data management, office planning and scheduling, and interface with Bastion Houston for IT, HR, and Contract/Accounting/Procurement tasks and issues.
    • Accuracy in preparation of documents and reports is necessary, along with excellent keyboarding and PC skills, careful attention to detail, and excellent written and verbal communication
    • Positive attitude and strong initiative are mandatory in this position, along with the ability to perform routine office procedures under stress while meeting
    • A willingness to learn and accept new responsibilities is necessary. Provide direct operations support to the MASS Subcontract in the following: Compile and integrate weekly activity reports from professional staff into Weekly Contract Status Report for delivery to JPL customer; Perform weekly internal time sheet audits of office workforce to ensure completeness, accuracy, & adherence to timekeeping procedure; Maintain and update Subcontract Position Descriptions; Identify and select potential candidates for open positions and requisitions; Coordinate initial contact and screening of position candidates; Support review and vetting of candidate qualifications; Arrange and coordinate position interviews within Bastion and the JPL customer.Other Desired Skills:
      • Minimum 7 years directly related to Government contract reporting and deliverables; broad knowledge in business management and project activities.
      • Basic IT admin knowledge with extensive computer experience with thorough knowledge of Microsoft Office 365 Suite applications (Word, Excel, PowerPoint, SharePoint).
      • Excellent verbal and written communications.
      • Must be proficient with spreadsheets and be capable of performing financial analysis.Bastion participates in the e-Verify and EEO

Keywords: Bastion Technologies, Pasadena , Operations Admin II, Administration, Clerical , Pasadena, California

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