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Office Assistant

Company: Moss Adams LLP
Location: Pasadena
Posted on: November 22, 2021

Job Description:

Moss Adams brings more West to business. More than a location, it's a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we're excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper. We provide the world's most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.Introduction to the teamThe Office Assistant is committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site Information Technology (IT) support as needed.Individuals who thrive at Moss Adams exhibit the following success skills - Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.Responsibilities:* Manage space reservations via hoteling software system for workspaces and conference rooms* Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies* Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down* Place catering orders, including set up for office meeting meals* Provide support for client deliverables as needed* Manage mail, Fed Ex, UPS and courier requests* Act as point of contact for facilities related requests. May utilize property management work order system* Provide reception coverage as required* Provide limited trouble shooting of office equipment and kitchen appliances* Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting* Assist in other projects and responsibilities as assignedQualifications:* High School Diploma/GED required* Minimum of 1 year of related experience preferred* Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status)* Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm* Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly* Proactively manage multiple tasks and prioritize workload to meet deadlines* Ability to interact and team with individuals at all levels* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software* Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status* Ability to listen, take instruction and ask clarifying questions as needed to ensure tasks are completed accurately and timely* Strong attention to detail, commitment to producing accurate work* Ability to travel as needed, approximately 5%* May require some overtime hours

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Keywords: Moss Adams LLP, Pasadena , Office Assistant, Administration, Clerical , Pasadena, California

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