Sr. Facilities/Admin. Assistant

Company: Sky Systems, Inc
Location: Pasadena
Posted on: March 20, 2023

Job Description:

Start Date: ASAP
Contract-to-Hire (after 520 hours worked min.)
Worksite Location: Pasadena, CA 91124
Work Schedule: Mon-Fri. -- 7:30am-4:30 or 8am-5pm - TBD
Must clear Drug Screen & Background Check
Interviews via phone and in person
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SENIOR FACILITIES/AMINISTRATIVE ASSISTANT

POSITION OVERVIEW:

Responsible for day-to-day office operations and procedures for our clients office. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. May perform in a lead capacity for a group of nonexempt employees.

SPECIFIC RESPONSIBILITIES:

" Serves as prime liaison with building management and maintenance for one office location. May serve the same function remotely for other locations as needed.
" Serves as primary employee point of contact for all facility related issues for one office location. May serve the same function remotely for other locations as needed.
" Coordinates and manages vendor/service provider activities.
" Reviews facilities projects with Facilities Manager/Director for approval.
" Coordinates with Facilities Manager/Director on all facilities related matters.
" Coordinates with other COR support functions (Repro/IS/Security).
" Coordinate with office Safety Committee to create and maintain emergency evacuation plan (OSHEP).
" Acts as Security/Emergency Coordinator, supporting office business continuity plan (Safety coordination if Safety is not represented).
" Takes meeting notes for meetings within the department.
" Provides location specific information in preparation for annual budgets.
" Monthly reporting to Industry Safe Monthly office safety inspection Occupancy Report and other corporate reporting as requested.
" Responsible for Sustainability gathering and reporting.
" Maintains SDS ( Safety Data Sheets) for products used onsite.
" Acts as member of Office Safety Committee.
" Attends scheduled facility team meetings.
" Encourages safe and secure work environment and practices.
" Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
" Manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
" Provides oversight to other facility staff.
" Coordinates with Hiring Manager and or Human Resources to support employee onboarding and offboarding.
" Maintains office seating for one or more offices through Archibus.
" Performs other responsibilities unique to the location(s).

EDUCATION/EXPERIENCE:
High school diploma (or equivalent) and 8-10 years of relevant experience, including some experience in a lead capacity. Some college level education preferred.

SKILLS/COMPETENCIES:

Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Proficiency in the use of internet search engines and OFFICE 365 is required. A working knowledge of company policies and procedures is preferred.

Ability to work on individual tasks and team tasks.

Ability to work with various levels of staff.

Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.

Applies knowledge and skills to details of work.

Familiarity with codes and regulations covering facility maintenance and workers' safety. Good verbal communication skills are required to clearly deliver work instructions.

Keywords: Sky Systems, Inc, Pasadena , Sr. Facilities/Admin. Assistant, Administration, Clerical , Pasadena, California