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Administrative Assistant

Company: GEI Consultants Inc
Location: Pasadena
Posted on: June 14, 2018

Job Description:

GEI Consultants, Inc. is a leading consulting engineering and environmental firm ranked #102 in the ENR top 500 (2017). We serve hundreds of government, energy, industry and institutional clients, and have completed 50,000 project engagements throughout the United States, Canada, and more than 20 other countries. GEI, a privately held employee owned company, was founded nearly 50 years ago by five engineering pioneers. GEI now consists of over 800 employees in multiple offices throughout the U.S. and Canada. Our technical experts are involved in dozens of specialty services emanating from our core solutions in water, energy, buildings, infrastructure and industrial. Our technical experts are some of the most innovative and leading subject matter experts in their respective fields. We continue to grow and expand in our solutions, expertise and geography to ensure we can continue providing valuable solutions to our clients. Our culture is one where we encourage employees to respectfully and thoughtfully challenge current practices for continual improvement. We believe this constructive engagement helps us evolve in an ever-changing business environment and will strengthen our organization in the future. Our practices reflect our commitment to a collaborative teaming approach, encouraging diverse perspectives which lead to innovation and value added solutions that fuel our success. Our committed employees work hard for our clients and in support of one another. In return we invest in a culture with engaging learning and career development opportunities, a competitive total rewards package, recognition, and the opportunity for some fun along the way. Essential Responsibilities & Duties

  • Responsible for front office traffic, phones, and packages.
  • Oversee office operations: inventory, order supplies, maintenance, organization, scheduling etc.
  • Vendor management, purchasing, invoice processing, and generating reports.
  • Staff support: assist team of professionals with miscellaneous administrative tasks.
  • Project support: review, edit, and format extensive documents.
  • Event planning, coordination, and hosting.
  • Shipping & receiving.
  • Book travel arrangements.
  • Meeting coordination: reserve space, set up AV, order food, room setup and cleanup etc.
  • Computer savvy and technical troubleshooting. Minimum Qualifications
    • 3-5 years of related administrative experience.
    • Must be able to work independently as well as in groups.
    • Knowledge in MS Word, Excel, and Adobe Acrobat.
    • Excellent grammar, writing, formatting and editing skills.
    • Outstanding verbal and written communication.
    • Bachelor s degree in business administration, marketing, or similar preferred.
    • Valid driver s license. Other Details:
      • Full-time (business hours).
      • Occasional overtime and possible travel.
      • Competitive benefits.
      • Pay DOE. Benefits
        • Market-Competitive Compensation
        • Comprehensive Benefits Program, including Medical, Dental, Vision and More
        • Continuing Education Assistance and Tuition Reimbursement
        • Professional Development and Opportunities for Advancement
        • Paid Holidays and Paid Time Off
        • Rewards and Recognition
        • GEI-Funded Profit Sharing and 401(k)
        • And More--- Physical Job Requirements X Sedentary Light Medium Other Activity Level Throughout Workday Physical Activity Requirements Occasional (0-35% of day) Frequent (33-66% of day) Continuous (67-100% of day) Not Applicable Sitting X Standing X Walking X Climbing X Lifting (floor to waist level) (in pounds) (0-25 lbs) Lifting (waist level and above) (in pounds) (0-10 lbs) Carrying objects X Push/pull X Twisting X Bending X Reaching forward X Reaching overhead X Squat/kneel/crawl X Wrist position deviation X Pinching/fine motor skills X Keyboard use/repetitive motion X Taste or smell (taste=never) X Talk or hear X Accurate 20/40 Very Accurate 20/20 Not Applicable Near Vision X Far Vision X Yes No Not Applicable Color Vision (ability to identify and distinguish colors) X Sensory Requirements Minimal Moderate Accurate Not Applicable Depth perception X Hearing X Environmental Requirements Occupational Exposure Risk P

          Keywords: GEI Consultants Inc, Pasadena, Administrative Assistant, Administration, Clerical, Pasadena, California

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