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Company: Invitation Homes
Location: Pasadena
Posted on: June 15, 2019

Job Description:

Job Summary:The Receptionist is responsible for organizing and coordinating office operations to ensure the office runs efficiently, as well as providing support to local leadership. This position will also manage all responsibilities of the reception desk, which includes answering the main phone line and greeting both callers and walk-in guests in a friendly, courteous and professional manner.

Essential Job Duties and Responsibilities

  • Provide administrative support to office staff and field personnel, including scheduling meetings, coordinating travel arrangements and reserving conference rooms
  • Provide clerical assistance such as typing, copying, filing, recordkeeping, sorting, coding and distributing departmental mail
  • Greet visitors, respond to inquiries sent through email and answer and direct all incoming calls and relay messages as needed
  • Support staffing process by coordinating prescreen interviews, scheduling onsite interviews and confirming interviews prior to meeting
  • Oversee new hire onboarding to include IT access request, HR paperwork and online training assistance
  • Establish and maintain vendor relationships and contracts to ensure best pricing on services
  • Responsible for purchasing and maintaining office and breakroom supplies and equipment
  • Prepare materials for meetings and ensure materials are organized and distributed
  • Process invoices, purchase orders, expense reports and maintain organized records
  • Manage corporate card and accounting coding of expense
  • Receive and log rental payment and distribute among team for posting
  • Compile and distribute weekly/monthly reports
  • Field complaints, issues and concerns from the public, clients, vendors, etc.
  • Assist with special projects as assigned and ensure processes are completed in a timely manner
  • Assist with coordinating communication between other regional offices and home office
  • Coordinate various office activities and events
  • Must maintain professional appearance and comply with company dress code policy
  • Other duties as assigned

    Physical and Mental Demands

    This position will spend long hours sitting and using office equipment and computers. The position may also entail light lifting of supplies and materials occasionally, up to and including 20 pounds in addition to reaching, stooping, standing, and walking. This position requires the ability to talk, hear, compare, compute, compile, copy, analyze, coordinate, synthesize, negotiate and communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

    Work Environment

    Standard office working environment that may be busy and noisy at times.

    Requirements:Education and/or Experience

    • High school diploma or equivalent required
    • Bachelor's degree in Business, Management preferred
    • Minimum five years' experience in office administration and/or experience supporting senior management required

      Required Licenses or Certifications

      • None

        Skills/Specialized Knowledge

        • Proficiency utilizing Outlook, Microsoft Word and Excel
        • Ability to use general office equipment, such as telephone, fax machine, printer, copier and 10-key
        • Excellent customer service and interpersonal skills; ability to relate to and get along with others
        • Professional verbal and written communication skills
        • Strong organizational and time-management skills
        • Ability to multi-task and maintain flexibility and creativity in a variety of situations
        • Ability to analyze and resolve problems
        • Ability to set and meet goals and consistently meet deadlines
        • Ability to maintain confidentiality

          Other Requirements

          • Must maintain professional appearance and comply with prescribed uniform policy
          • Ability to be at work on a regular and consistent basis; overtime may be required

Keywords: Invitation Homes, Pasadena , Receptionist, Administration, Clerical , Pasadena, California

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