Capital Projects Manager
Company: City of Pasadena, CA
Location: Pasadena
Posted on: April 24, 2024
Job Description:
Salary : $121,100.00 - $151,375.00 Annually
Location : City of Pasadena, CA
Job Type: Full -Time
Job Number: 24-143
Department: Water & Power
Division: Water Delivery
Opening Date: 02/01/2024
Closing Date: Continuous
The City of Pasadena Water and Power Department is seeking one
experienced Capital Projects Manager to manage, coordinate and
direct the implementation of Water Division's capital improvement
and related project. This includes the planning, design,
development and implementation of capital projects within
specifications, timeframes, and budget limitations; coordinates
field inspection and survey activities; performs related work as
assigned.
To learn more about the Water and Power Department,
Ideal CandidateThe ideal candidatepossesses strong experience in
managing water utility capital improvement projects. The successful
candidate shall be action and results focused, an effective
communicator both orally and in writing, dependable, and an
effective decision maker. The successful candidate will possess
strong technical expertise, and thorough knowledge of the
principles, methods and safety hazards related to water capital
improvement project management.
NOTE: This recruitment is open and continuous and is subject to
close at any time. A first review of applications is scheduled for
February 22, 2024. Apply today!
Essential Functions
The following list represents some of the core job functions of
this position. For a more detailed list of job duties, please
click
- Serves as project manager and/or oversees the design,
construction, reconstruction and repair of water distribution
system and facilities; develops water capital improvement work
plan; reviews and approves plans, specifications and estimates for
capital improvement projects.
- Reviews plans and specifications, develops project budget
estimate, and prepares projects for bid; participates in
Department's capital project budget planning effort.
- Develops and/or approves bid packages and participates in the
selection of contractors and seeks City Council's approval for
contracts. Negotiates contracts with contractors.
- Reviews daily inspection reports, debriefs construction details
with Construction Inspector(s), identifies and recommends contract
change orders when appropriate. Negotiates with contractors on
change order terms. Manages the work of survey crews in the
collection of field data and in the layout of construction work and
ensures accuracy and completeness.
- Identifies, investigates, and resolves project-related issues
during the construction (e.g change orders, contract extension,
work schedule, etc.), takes all appropriate actions and identifies
and utilizes all available resources to ensure that construction
work is performed on schedule and in accordance with
specifications.
- Prepares required State and Federal reports for various
construction projects, and other reports, memos and correspondence
related to contract compliance.
- Oversees all contract documents such as bonds, insurance,
contract claims and related documents for processing; recommends
implementation of contractual enforcement provisions for inadequate
performance of contractors if needed.
- Review invoices; compiles and maintains statistics and records
on project status and contractor performance; performs inspections
in the field on special and more complex inspection assignments;
conducts final review of all projects.
- Coordinates construction with designer, residents, internal
customer relation team, other city departments, and outside
agencies as appropriate to minimize issue arise from construction
activities; communicate project milestones, progresses, and
schedule.
- Maintains communication with Water Operations to identify
information impacts Capital Improvement Program, for example, main
break data, water quality compliant, customer driven projects,
etc.; coordinates with contractors to support Water Operation
activities as needed.
- Obtains knowledge on newest technologies and up-to-date cost
estimates; seeks and implements latest project management tools to
increase the efficiency (e.g. ProCore and Microsoft Projects).
- Supervises, evaluates, schedules, and assigns work to
administrative, technical, and professional staff and regularly
receives verbal and written reports of progresses. Provides
technical assistance regarding specifications, special conditions
and compliance methods to contractors, engineers, and
inspectors.
- Represents the Department at various public meetings; meets
with a variety of Federal, State and private organizations to
discuss/negotiate projects if needed.
- Provide engineering planning and field support to department
special projects if needed.
- Regular attendance is an essential function of this
classification. Qualification Guidelines
Competencies
The following list represents the core competencies needed for
success in this position.
- Professional & Technical Expertise - Thorough knowledge of
principles, techniques, and methods of capital improvement
construction project in water utility field.
- Oral & Written Communication - Communicate clearly and concise
both orally and in writing, with individuals, departments,
agencies, and the public.
- Project Management - Strong project management skills that will
ensure projects are completed on time and on budget.
- Decision Making - Strong ability to assess field conditions or
issues and choose optimal courses in a timely manner to achieve
project goals while keeping the project on schedule and on
budget.
- Managing Performance - Experienced in performance management to
achieve the goals for the team, and to provide support and guidance
to team members.
- Relationship Building & Managing Conflict- Excellent
interpersonal skills to establish and maintain cooperative working
relationships with engineers, developers, contractors, and the
public, to manage conflicts in the field and negotiate for the best
interest of the Department and the City.
- Negotiating - Reaching mutually satisfying agreements and
compromises. Education/Experience
Any combination of education and/or experience that provides
knowledge, skills, and abilities necessary for acceptable job
performance would qualify.
Minimum Qualifications:
- A bachelor's degree in architecture, engineering, construction
management or a closely related field AND
- Four years of progressively responsible experience in
construction and project management with significant experience in
building construction and major renovations including at two years
in a lead, managerial, or supervisory role. Desired
Qualifications
Applicants who meet the following qualifications will be deemed
most qualified:
- Six or more years of experience in project management with
significant experiences in the design and construction of water
distribution systems and/or water related facilities.
- Bachelor's degree in engineering field.
- Possession of a valid Certificate of Registration as
Professional Engineer issued by the State of California. Selection
Process
The employment process will consist of an evaluation of training
and experience and the most highly qualified candidates may be
invited to participate in a written, oral, or performance
examination. Probationary test period is one year.
Vacancies
As a result of the selection process, an eligible list of
candidates will be established which will be used to fill this
vacancy and other similar vacancies that may occur in the future.
There is currently one full-time position in the Water and Power
Department, Water Delivery division.
Special Requirements
Must have or obtain a Class C California driver's license and a
satisfactory driving record.
Effective January 1, 2013, new members to CalPERS or an agency with
CALPERS' reciprocity or who have more than a six month break in
service between employment in a CalPERS (or reciprocal) agency will
be subject to the provisions of the Public Employees' Pension
Reform Act of 2013 (PEPRA) and will receive the 2% @ 62 benefit
formula.
Employees who are current members of CalPERS or an agency with
CalPERS' reciprocity, or who have less than a six month break in
service between employment in a CalPERS (or reciprocal) agency and
employment with the City will be enrolled in the 2.5% @ 55 benefit
formula.
All employees are required to pay the full employee contribution to
CalPERS.
Click link below to review the City's excellent benefits
package
The City is closed on alternate Fridays and most staff observe a
9/80 work schedule.
01
What best describes your years of experience in project management
with significant experiences in the design and construction of
water distribution systems or water-related facilities?
- 2 years or less
- 3-5 years
- 6 or more years
02
Do you possess a bachelor's degree in engineering field?
- Yes
- No
03
Do you possess a valid Certificate of Registration as Professional
Engineer issued by the State of California?
- Yes
- No
04
Please provide a list of recent projects you have worked on related
to the design and construction of water distribution and/or water
related-facilities. (200 words max)
05
Can you please describe the most challenging project you have
managed? What was your role? Why was it challenging? What was the
outcome? (200 words max)
Required Question
Keywords: City of Pasadena, CA, Pasadena , Capital Projects Manager, Executive , Pasadena, California
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