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Capital Projects Manager

Company: City of Pasadena, CA
Location: Pasadena
Posted on: May 15, 2024

Job Description:

Salary : $121,100.00 - $151,375.00 Annually

Location : City of Pasadena, CA

Job Type: Full -Time

Job Number: 24-143

Department: Water & Power

Division: Water Delivery

Opening Date: 02/01/2024

Closing Date: Continuous

The City of Pasadena Water and Power Department is seeking one experienced Capital Projects Manager to manage, coordinate and direct the implementation of Water Division's capital improvement and related project. This includes the planning, design, development and implementation of capital projects within specifications, timeframes, and budget limitations; coordinates field inspection and survey activities; performs related work as assigned.

To learn more about the Water and Power Department,

Ideal CandidateThe ideal candidatepossesses strong experience in managing water utility capital improvement projects. The successful candidate shall be action and results focused, an effective communicator both orally and in writing, dependable, and an effective decision maker. The successful candidate will possess strong technical expertise, and thorough knowledge of the principles, methods and safety hazards related to water capital improvement project management.

NOTE: This recruitment is open and continuous and is subject to close at any time. A first review of applications is scheduled for February 22, 2024. Apply today!
Essential Functions

The following list represents some of the core job functions of this position. For a more detailed list of job duties, please click

  • Serves as project manager and/or oversees the design, construction, reconstruction and repair of water distribution system and facilities; develops water capital improvement work plan; reviews and approves plans, specifications and estimates for capital improvement projects.
  • Reviews plans and specifications, develops project budget estimate, and prepares projects for bid; participates in Department's capital project budget planning effort.
  • Develops and/or approves bid packages and participates in the selection of contractors and seeks City Council's approval for contracts. Negotiates contracts with contractors.
  • Reviews daily inspection reports, debriefs construction details with Construction Inspector(s), identifies and recommends contract change orders when appropriate. Negotiates with contractors on change order terms. Manages the work of survey crews in the collection of field data and in the layout of construction work and ensures accuracy and completeness.
  • Identifies, investigates, and resolves project-related issues during the construction (e.g change orders, contract extension, work schedule, etc.), takes all appropriate actions and identifies and utilizes all available resources to ensure that construction work is performed on schedule and in accordance with specifications.
  • Prepares required State and Federal reports for various construction projects, and other reports, memos and correspondence related to contract compliance.
  • Oversees all contract documents such as bonds, insurance, contract claims and related documents for processing; recommends implementation of contractual enforcement provisions for inadequate performance of contractors if needed.
  • Review invoices; compiles and maintains statistics and records on project status and contractor performance; performs inspections in the field on special and more complex inspection assignments; conducts final review of all projects.
  • Coordinates construction with designer, residents, internal customer relation team, other city departments, and outside agencies as appropriate to minimize issue arise from construction activities; communicate project milestones, progresses, and schedule.
  • Maintains communication with Water Operations to identify information impacts Capital Improvement Program, for example, main break data, water quality compliant, customer driven projects, etc.; coordinates with contractors to support Water Operation activities as needed.
  • Obtains knowledge on newest technologies and up-to-date cost estimates; seeks and implements latest project management tools to increase the efficiency (e.g. ProCore and Microsoft Projects).
  • Supervises, evaluates, schedules, and assigns work to administrative, technical, and professional staff and regularly receives verbal and written reports of progresses. Provides technical assistance regarding specifications, special conditions and compliance methods to contractors, engineers, and inspectors.
  • Represents the Department at various public meetings; meets with a variety of Federal, State and private organizations to discuss/negotiate projects if needed.
  • Provide engineering planning and field support to department special projects if needed.
  • Regular attendance is an essential function of this classification. Qualification Guidelines

    The following list represents the core competencies needed for success in this position.
    • Professional & Technical Expertise - Thorough knowledge of principles, techniques, and methods of capital improvement construction project in water utility field.
    • Oral & Written Communication - Communicate clearly and concise both orally and in writing, with individuals, departments, agencies, and the public.
    • Project Management - Strong project management skills that will ensure projects are completed on time and on budget.
    • Decision Making - Strong ability to assess field conditions or issues and choose optimal courses in a timely manner to achieve project goals while keeping the project on schedule and on budget.
    • Managing Performance - Experienced in performance management to achieve the goals for the team, and to provide support and guidance to team members.
    • Relationship Building & Managing Conflict- Excellent interpersonal skills to establish and maintain cooperative working relationships with engineers, developers, contractors, and the public, to manage conflicts in the field and negotiate for the best interest of the Department and the City.
    • Negotiating - Reaching mutually satisfying agreements and compromises. Education/Experience
      Any combination of education and/or experience that provides knowledge, skills, and abilities necessary for acceptable job performance would qualify.

      Minimum Qualifications:
      • A bachelor's degree in architecture, engineering, construction management or a closely related field AND
      • Four years of progressively responsible experience in construction and project management with significant experience in building construction and major renovations including at two years in a lead, managerial, or supervisory role. Desired Qualifications
        Applicants who meet the following qualifications will be deemed most qualified:
        • Six or more years of experience in project management with significant experiences in the design and construction of water distribution systems and/or water related facilities.
        • Bachelor's degree in engineering field.
        • Possession of a valid Certificate of Registration as Professional Engineer issued by the State of California. Selection Process
          The employment process will consist of an evaluation of training and experience and the most highly qualified candidates may be invited to participate in a written, oral, or performance examination. Probationary test period is one year.

          As a result of the selection process, an eligible list of candidates will be established which will be used to fill this vacancy and other similar vacancies that may occur in the future. There is currently one full-time position in the Water and Power Department, Water Delivery division.

          Special Requirements

          Must have or obtain a Class C California driver's license and a satisfactory driving record.

          Effective January 1, 2013, new members to CalPERS or an agency with CALPERS' reciprocity or who have more than a six month break in service between employment in a CalPERS (or reciprocal) agency will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive the 2% @ 62 benefit formula.

          Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six month break in service between employment in a CalPERS (or reciprocal) agency and employment with the City will be enrolled in the 2.5% @ 55 benefit formula.

          All employees are required to pay the full employee contribution to CalPERS.

          Click link below to review the City's excellent benefits package

          The City is closed on alternate Fridays and most staff observe a 9/80 work schedule.


          What best describes your years of experience in project management with significant experiences in the design and construction of water distribution systems or water-related facilities?
          • 2 years or less
          • 3-5 years
          • 6 or more years


            Do you possess a bachelor's degree in engineering field?
            • Yes
            • No


              Do you possess a valid Certificate of Registration as Professional Engineer issued by the State of California?
              • Yes
              • No


                Please provide a list of recent projects you have worked on related to the design and construction of water distribution and/or water related-facilities. (200 words max)


                Can you please describe the most challenging project you have managed? What was your role? Why was it challenging? What was the outcome? (200 words max)

                Required Question

Keywords: City of Pasadena, CA, Pasadena , Capital Projects Manager, Executive , Pasadena, California

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