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Payroll Specialist

Company: Aston Carter
Location: Pasadena
Posted on: June 22, 2022

Job Description:


A leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees 16,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams.

Must Haves: Minimum 1 year of experience in Payroll, Strong Excel (pivot tables, vlookups), FULLY VACCINATED

Preferred: Multi-State payroll, multi company payroll, Bi-weekly payroll

Schedule: Hybrid Remote (2 days remote; 3 day onsite)

They are looking to add a payroll specialist to the team. Tetra Tech owns a total of 45+ companies so this person will be conducting payroll for multiple companies at a time. The best candidates will be those that have a minimum of 2-3 years of experience processing payroll. The company has over 10,000 employees and each payroll specialist processes payroll for 1100-1500 employees each. The payroll is processed on a bi-weekly basis. They currently utilize ADP Payforce. ADP experience is highly preferred but they would be open to other softwares. Does not have to be specific to ADP Payforce as they will take experience with any ADP software. Strong Excel is required including pivot tables and vlookups. There are currently 11 people in the payroll department.

--- Execute established controls to ensure data integrity and accuracy of employee payroll data.

--- Ensure accuracy and timeliness of payroll in accordance to legal requirements and company policies.

--- Audit and load time data from OTL (Oracle Time and Labor) or other sources such as Excel spreadsheet.

--- Understand the flow of data from HR, OTL through to general ledger.

--- Process manual check requests in accordance to legal and business units' requirements and company policies.

--- Perform special payroll related calculations such as retroactive payments, time off accruals, etc.

--- Develop and maintain excellent working relationships and communication with business unit HR and payroll contacts.

--- Input and maintain payroll data such as direct deposit, garnishments, bonuses etc.

--- Review and coordinate payroll processing calendar/schedules.

--- Audit pre and post payroll process.

--- Exercise good judgment in the application and interpretation of company policies, union contracts and legal regulations as they relate to payroll.

--- Respond to HR staff and employees regarding payroll matters.

--- May assist in the review and input of federal and state W4 data and local tax withholding set up.

--- Create and maintain excel reports.

--- May perform general ledger analysis related to payroll accounts.

--- Data analysis and testing of new extensions.


payroll, pivot table, vlookup, payroll processing, adp payroll, payforce, excel pivot tables, garnishments, general ledger

Top Skills Details:

payroll,pivot table,vlookup

Additional Skills & Qualifications:

--- Knowledge of computerized payroll systems.

--- Knowledge of payroll regulations such as federal and state wage and hour laws, and tax laws.

--- Must be able to perform basic to moderate math calculations.

--- Must have the ability to perform detail analysis.

--- Must have good oral and written communication skills.

--- Must be detail oriented and possess excellent organizational skills.

--- Must be able to research, analyze and resolve payroll related issues and to maintain complete and accurate records.

--- Must be detail oriented and possess excellent organizational skills.

--- Strong interpersonal and problem resolution skills.

--- Versed in the use of a PC and related application such as Windows, Excel and Word.

Experience Level:

Entry Level

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Pasadena , Payroll Specialist, Human Resources , Pasadena, California

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