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Recruitment Coordinator II

Company: Kaiser Permanente
Location: Pasadena
Posted on: September 24, 2022

Job Description:

Provides effective, responsive & timely internal transfer processing for hiring Mrgs & KP employees which results in the best match of the most senior & qualified candidate(s) for assigned positions in compliance w/ specific collective bargaining agreements. Communicates directly w/hiring Mrgs & employees regarding internal position vacancy status & to facilitate a timely selection process. Manages completion of work & relationships through effective, courteous & customer friendly phone interaction. Works closely w/HR Consultants, Recruitment Mrgs & HR staff to resolve issues related to local collective bargaining group agreements, department re-organizations, & hiring initiatives that impact employee transfers.Essential Functions:- Works one-on-one w/internal candidates screening transfer request for minimum qualifications.- Conducts phone screen, using established tools & appropriate interviewing techniques, to assess eligibility & availability for testing.- Ensures collective bargaining agreements are applied consistently for all appropriate candidates.- Screens candidates for qualifications documented performance issues & seniority & validates candidate's interest in specified position.- Set-up seniority order for all interested qualified employee applicants & determines top pay tier as defined by collective bargaining agreement.- Ensures accurate & complete details regarding transfer candidates (i.e. seniority, performance, qualifications, test results).- Works w/employee applicants to complete transfer process.- Sets up appointments for on-boarding session, employee health screen & new employee orientation if applicable.- Ensures organizational compliance requirements are met prior to new hire start date (i.e. background investigation cleared, employee health assessment cleared, license validation/certification verified as appropriate, education verified for inter-regional transfers & references verified).- Works closely w/Career Services to facilitate placement of qualified employees for assigned positions.- Completes or oversees the hire process in applicant tracking system.- Ensures timely close of posting, generation & accurate completion of Personnel Action Confirmation & offer or disposition letter generation.- Notifies Mrg of anticipated new hire start date, salary, position filled (requisition number), anticipated EHS clearance date & new employee orientation date.- Works w/the Kaiser benefits & payroll system, processing paperwork & trouble shooting problems to ensure new hire receives accurate & timely paycheck.- Proactively develops & maintains effective relationships w/hiring Mrgs, colleagues, clients, candidates/applicants, administrative staff & others.- Supports achievement of service level agreements & recruiting objectives for assigned positions.- Collaborates w/recruiter/consultants & other recruitment coordinators to convert internal positions to external recruitment.- Ensures satisfaction w/delivery of recruitment services & timely internal hiring process.- Maintains timely, accurate & complete applicant tracking & requisition information in Applicant tracking database & system.- Functions as a resource person for requisition & policy information as it applies to internal transfer processing.- Performs administrative tasks (taking minutes, calendaring appointments, researching information as requested, maintaining filing & tracking system for open & requisition specific bids, creating dossiers in applicant tracking system, generates ad hoc reports).- Proactively supports other coordinator team members as needed or assigned.- This job description is not all encompassing.Basic Qualifications:Experience--- Minimum one (1) year of Human Resources experience.Education--- Bachelor's degree in human resources, business administration or related field OR four (4) years of experience in a directly related field.--- High School Diploma or General Education Development (GED) required.License, Certification, Registration--- N/A.Additional Requirements:--- Ability to work in a fast-paced, high volume transaction environment.--- Demonstrated ability to work independently.--- Ability to quickly build relationships and establish trust with leaders, hiring managers, colleagues and candidates/applicants, and employees.--- Broad general knowledge of HR concepts, processes and their interdependencies.--- Excellent oral and written communication skills, including presentation skills.--- Demonstrated ability to effectively collaborate with team members.--- Effective interpersonal skills with the ability to meet the demands of the diverse and changing needs of the assigned specialty areas.--- Strong customer service focus.--- Effective team orientation and collaboration skills.--- Demonstrated critical thinking, flexibility and negotiation skills.--- Demonstrated coordination, organization and project management skills.--- Extensive working knowledge of personal computers to include Windows based software applications, and web based navigation skills.--- Must be able to work in a Labor/Management Partnership environment.Preferred Qualifications:--- Knowledge of collective bargaining agreement as it relates to seniority, employment security and salary preferred.--- Knowledge of interest based problem solving preferred.Notes:+ Telecommute / Remote WorkerCOMPANY: KAISERTITLE: Recruitment Coordinator IILOCATION: Pasadena, CaliforniaREQNUMBER: 1031535External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Keywords: Kaiser Permanente, Pasadena , Recruitment Coordinator II, Human Resources , Pasadena, California

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