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IT Project Coordinator

Company: Bluebeam
Location: Pasadena
Posted on: September 13, 2020

Job Description:

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected and safe ,  and improve the lives of design and construction professionals everywhere .

Bluebeam is seeking a n IT Project Coordinator /Technical Writer who will be  responsible for  assisting our  Information Technology team and our business partners  in organizing our ongoing projects.  Th e core tasks  of this role involve monitoring project plans, schedules, work hours, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

Additional  responsibilities  include creating technical documentation  for both the Information Technology team  and also  for all Bluebeam users. Tasks include writing documentation, creation of training materials and holding training sessions.

To be successful  in this role , you will need to be able to work on tight deadlines, and have exceptional verbal, written, and presentation skills.  A bachelor's degree in a related field of study  or relevant experience  and at least  two ( 2 ) years of relevant experience is required for consideration.

*This role is a full-time, onsite position. Due to the Corona Virus, all new employees will be required to start work remotely until we are able to return to the office. More information will be provided in the interview  process.*

R esponsibilities:

Maintaining and monitoring project plans, project schedules,  and  work hours

Organizing, attending and participating in stakeholder meetings

Documenting and following up on important actions and decisions from meetings

Preparing necessary presentation materials

Ensuring project deadlines are met  and d etermining project changes

Providing administrative support as needed

Writing easy to follow instructions  and training for Bluebeam users

Assisting with the writing of internal Information Technology documentation

Required Skills & Experience

2 + years experience  in related field

Excellent  organization,  verbal, written and presentation skills

Ability to work effectively both independently and as part of a team

Experience using computers for a variety of tasks

Ability to work on tight deadlines

Working towards  PMP  or equivalent  certification is a plus

Bachelor degree in business  or related field of study

In depth knowledge of  Office applications (Outlook, Word, Excel, PowerPoint)

Experience using  SmartSheet  or another project management tool

IT  sup p o rt  background

If you think you are a good match for the Bluebeam team, please send us the following:

Your Resume

Some sort of personalized introduction for us. This could be a cover letter, a few bullet points about yourself, a comic strip you’ve drawn - anything that tells us a bit about you AND why you want to work here.

Please feel free to add anything here that is specific to the job (website, technical writing samples, etc.)

About Bluebeam

The construction industry is adopting new technology at a feverish pace. Tablets and cell phones are replacing paper blueprints, drones are surveying jobsites in 3D, and cloud collaboration is changing the way teams work together.?Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Today, over 1.6 million people throughout the world use Bluebeam. In the US,  we’re  a critical partner for  the majority of  top AEC firms, and rapidly expanding our presence globally, with offices in Sweden, Germany and the UK.

Come design and build your future with us.

Bluebeam is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Gender Pronouns (e.g., She/Her/Hers, He/Him/His, They/Them/Theirs):

LinkedIn Profile

Website

How did you hear about this job?  *

What is your desired salary?  *

Are you legally authorized to work in the United States?  *

Will you now or in the future require sponsorship for employment visa status?  *

All applicants, contractors and vendor employees, who are offered employment with Bluebeam on or after June 22, 2020, will be subjected to a check of their background either by the Company or by a third-party vendor.

The existence of a criminal record will not automatically disqualify an applicant from employment. If a criminal record is received during the background check, Bluebeam will conduct an individualized assessment to determine whether excluding an applicant based on the offense is job-related and consistent with business necessity.

New York applicants only: Upon request, you will be informed whether or not a consumer report was requested by the Company, and if such report was requested, informed of the name and address of the consumer reporting agency that furnished the report. You have the right to inspect and receive a copy of any investigative consumer report requested by the Company by contacting the consumer reporting agency identified above directly. By signing below, you acknowledge receipt of Article 23-A of the New York Correction Law.

Washington State applicants only: You also have the right to request from the consumer reporting agency a written summary of your rights and remedies under the Washington Fair Credit Reporting Act.

Minnesota and Oklahoma applicants only: Please check this box if you would like to receive a copy of a consumer report if one is obtained by the Company.

California applicants or employees only: Under California Civil Code section 1786.22, you are entitled to find out what is in the CRA's file on you with proper identification, as follows:

• In person, by visual inspection of your file during normal business hours and on reasonable notice. You also may request a copy of the information in person. The CRA may not charge you more than the actual copying costs for providing you with a copy of your file.

A summary of all information contained in the CRA file on you that is required to be provided by the California Civil Code will be provided to you via telephone, if you have made a written request, with proper identification, for telephone disclosure, and the toll charge, if any, for the telephone call is prepaid by or charged directly to you.

• By requesting a copy be sent to a specified addressee by certified mail. CRAs complying with requests for certified mailings shall not be liable for disclosures to third parties caused by mishandling of mail after such mailings leave the CRAs.

"Proper Identification" includes documents such as a valid driver's license, social security account number, military identification card, and credit cards. Only if you cannot identify yourself with such information may the CRA require additional information concerning your employment and personal or family history in order to verify your identity. The CRA will provide trained personnel to explain any information furnished to you and will provide a written explanation of any coded information contained in files maintained on you. This written explanation will be provided whenever a file is provided to you for visual inspection. You may be accompanied by one other person of your choosing, who must furnish reasonable identification. A CRA may require you to furnish a written statement granting permission to the CRA to discuss your file in such person's presence.

Optional Demographic Questions You may be thinking…what do these questions have to do with me getting a job? Well, to be frank...nothing. These questions are kept private from the Recruiters and Hiring Managers who participate in Bluebeam’s recruitment process for the position to which you’re applying. They are in no way attached to an individual’s name or candidate profile. The below questions are used so Bluebeam can better understand the gaps in our applicant pool or application process and implement positive changes to ensure all people have equal opportunity and feel welcome at Bluebeam. And of course, these questions are optional. If you don't want to answer them, that's alright with us.

Which category below includes your age?

17 or younger

18-20

21-29

30-39

40-49

50-59

60 or older

Wish not to answer

Please check one of the descriptions that corresponds to the group with which you identify most.

Hispanic or Latino

White

Black or African American

Native Hawaiian or Pacific Islander

Asian

Native American or Alaska Native

Two or more races

Other

Wish not to answer

Please select the gender you identify with most.

Female

Male

Non-Binary

Other

Wish not to answer

Do you identify as transgender?

Yes

No

Wish not to answer

Do you have a disability?

Yes

No

Wish not to answer

Do you identify as a United States veteran?

I identify as one or more of the classifications of a protected veteran

I'm not a protected veteran

Wish not to answer

U.S. Equal Opportunity Employment Information (Completion is voluntary) Individuals seeking employment at Bluebeam, Inc. are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary . Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Gender Are you Hispanic/Latino? Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability Why are you being asked to complete this form? Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities 1 . To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability? You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

Blindness

Deafness

Cancer

Diabetes

Epilepsy

Autism

Cerebral palsy

HIV/AIDS

Schizophrenia

Muscular dystrophy

Bipolar disorder

Major depression

Multiple sclerosis (MS)

Missing limbs or partially missing limbs

Post-traumatic stress disorder (PTSD)

Obsessive compulsive disorder

Impairments requiring the use of a wheelchair

Intellectual disability (previously called mental retardation)

Disability Status Reasonable Accommodation Notice Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1 Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Keywords: Bluebeam, Pasadena , IT Project Coordinator, Other , Pasadena, California

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