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Director of Faculty Affairs - Kaiser Permanente Bernard J. Tyson
School of Medicine Description: By
joining the team that is designing and implementing Kaiser
J. Tyson School of Medicine, you will have the opportunity of a
create a medical school that will educate physicians for the
21st century and
beyond and be a catalyst for change in medical education. The
Medicine team works from an interdependent model of practice and
we are looking
for someone who thrives in a highly challenging role within a
Kaiser Permanente Bernard J. Tyson School of Medicine is devoted
foremost to offering an outstanding, forward-thinking medical
Its curriculum is built on the three pillars of Biomedical
Science, and Health Systems Science. Students will think broadly
about the ways
care can be more effective for everyone and learn how to
advocate for better
health in homes, school, workplaces, neighborhoods, and society
at large. The
school will incorporate many of the most innovative and
practices available today and will give students the opportunity
to learn from
the physicians and care teams in Kaiser Permanente-s integrated
system. This approach will provide future physicians with the
and skills to play key roles in the transformation of healthcare
in our nation
and help people from all backgrounds and settings thrive. Learn
The Director of Faculty Affairs at the Kaiser Permanente School
of Medicine will facilitate faculty appointments and promotions for
approximately 650 faculty; ensure the provision of faculty services
and resources; support faculty training and development; enhance
diversity and inclusion; and oversee all aspects of faculty data
management and reporting. She/he will also help to develop policies
and manage key processes related to faculty recruitment,
governance, rights and responsibilities, and participation on
School of Medicine committees. She/he will facilitate communication
between faculty and administration. She/he will help to ensure
diversity within the faculty and promote an inclusive environment
for faculty and within the School as a whole. The Director of
Faculty Affairs reports to the Senior Associate Dean for Academic
and Community Affairs. The DFA works closely with the academic
Department Chairs and Senior Director of Human Resources. Essential
Responsibilities: Collaborate with the School of Medicine deans,
faculty, and departments to create and direct processes and
procedures for faculty appointment, promotion, and reappointment.
Facilitate and assist in the development of criteria for
appointment/promotion at each rank, and processes/timelines for
reviewing relevant materials. Ensure quality of materials submitted
for review. Ensure adherence to established processes for
appointment and promotion. Work with the Medical Board of
California and other external bodies as they relate to faculty
Support faculty and/or department chairs with
appointment/promotion processes, with matters related to faculty
rights and responsibilities, and with other matters related to
faculty affairs. Notify faculty/department chairs and other
appropriate School personnel of appointment, continuation, or
termination of appointment, promotion, and/or other status
Develop and help direct processes for faculty recruitment and
retention. Ensure that such processes support the School mission
and vision, and in particular, that they support faculty diversity
and inclusion. Maintain documentation of faculty recruitment
efforts and provide reports to internal and external regulatory
bodies. Collaborate with human resources in development of offer
letters as appropriate.
Help create and maintain an updated Faculty Handbook. Ensure
proper documentation of faculty rights and responsibilities; values
and mission; misconduct and conflict resolution procedures;
promotion and appointment requirements. Ensure faculty access to
the Handbook and Bylaws. Communicate on behalf of the Office of
Faculty Affairs (e.g., through listservs). Facilitate communication
among faculty, and between faculty and administration.
Collaborate with the School of Medicine leadership team,
including the Senior Associate Dean for Academic and Community
Affairs, the Associate Dean for Medical Education, the Director of
Evaluation and Assessment, and other School leaders, to determine
faculty development initiatives, develop competencies and timelines
for programming, develop training materials, facilitate training
and assessment, and document training participation. Support
faculty in scholarship endeavors, including providing training,
access to mentors, and advice to advance scholarly activities.
Oversee Academic Career Advisor who holds primary responsibility
for these activities.
Create and coordinate new faculty orientation programs. Train
faculty on practical day-to-day systems and programs. Document
orientation completion. Collaborate with IT and Instructional
Design to provide asynchronous offerings. Evaluate impact of
orientation modules and engage in quality improvement efforts based
on faculty feedback. Oversee Academic Career Advisor who holds
primary responsibility for these activities.
Create and maintain resources such as online tools, training
guides, and communication channels to support appointment processes
and faculty development. Maintain systems for faculty
documentation, information (e.g., deadlines, events, available
faculty resources), and a faculty directory/listing of faculty
Create mechanisms to track faculty accomplishments and
recognition (e.g., honors and awards). Oversee Academic Career
Advisor who holds primary responsibilities for these
Assist in the development of processes for and facilitation of
faculty governance, including structures and processes related to
faculty committees, voting, and authority/responsibility of faculty
leaders. Oversee Administrative Assistant who has 75% effort
dedicated to management of faculty governance.
Ensure faculty and institutional compliance with
internal/external/regional/state/national regulatory and
accreditation bodies/programs, especially with standards regarding
faculty development and faculty affairs. Based on outcomes data and
needs assessments, advise relevant School leaders and committees on
quality improvement initiatives related to faculty development and
Work with data management and reporting systems. Ensure data
confidentiality, quality control and integrity. Deliver accurate
and comprehensive faculty data internally, and to external
organizations such as the AAMC, US News and World Report, and
accrediting bodies (LCME, WASC, and California BPPE), among others.
Create descriptive and statistical analyses and reports, and assess
trends to inform initiatives, strategy, and process improvement.
Engage with outside vendors and KP IT as needed to ensure optimal
Work closely with KP and the School of Medicine's Human
Resources on faculty pay, benefits, data systems, and related
Work with KP units such as Research and Evaluation, IT,
Communications, and HR Technology Teams to leverage and integrate
KP systems as appropriate, and to ensure effective measures are
developed and integrated in support of faculty affairs. Collaborate
with web development teams to provide accurate useful and
up-to-date information about faculty on internet and intranet
Supervise 3 Faculty Affairs Staff (mid-level data specialist,
senior-level career advisor, and administrative assistant who
coordinates faculty governance procedures). Engage with staff in
performance review process.
Prepare appointment materials and requested reports for the
School of Medicine Board of Directors as requested.
Under the direction of the Senior Associate Dean for Academic
and Community Affairs, manage the Office of Faculty Affairs
Serve on relevant School of Medicine committees, including
search committees, IT and data management committees.
Help to promote the School as a new medical school, representing
Faculty Affairs, in particular. Represent the School at the AAMC
Group on Faculty Affairs and other conferences.
Basic Qualifications: Experience Minimum five (5) years of
experience in higher education.
Education Bachelor's degree in a related field OR four (4) years
of experience in a directly related field.
High School Diploma or General Education Development (GED)
License, Certification, Registration
Additional Requirements: Knowledge of higher education
principles, practices and policies.
Knowledge of adult learning theory.
Outstanding interpersonal, communication (oral and written), and
Commitment to diversity, inclusion and ethical practices.
Ability to be proactive, take ownership of assigned
responsibilities, work with little supervision, and meet
Ability to develop and complete short-term and long-term
strategic goals and priorities, with excellent planning and
Demonstrated ability to make sound decisions using good judgment
and innovative and creative problem-solving.
Ability to work collaboratively with interdisciplinary teams in
a complex organization.
Experience with personnel database management, troubleshooting
and report preparation.
Prior supervisory experience.
Preferred Qualifications: Experience with accreditation
processes and standards for medical education preferred.
Master's or other graduate degree in a related field
Expertise in organization of faculty, faculty development,
faculty governance, faculty assessment, and/or other areas related
to faculty affairs, preferably in health sciences.
Ability to manage financial, organizational, and staff resources
Familiarity with current trends and practices in medical
Familiarity with academic rank/faculty promotion preferred.
Primary Location: California,Pasadena,S. Los Robles
Administration 100 S. Los Robles Ave Scheduled Weekly Hours: 40
Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start:
8:00 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job
Type: Standard Employee Status: Regular Employee Group/Union
Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior
Director Job Category: Education / Training Department: Kaiser
Permanente Bernard J. Tyson School of Med Travel: Yes, 5 % of the
Time Kaiser Permanente is an equal opportunity employer committed
to a diverse and inclusive workforce. Applicants will receive
consideration for employment without regard to race, color,
religion, sex (including pregnancy), age, sexual orientation,
national origin, marital status, parental status, ancestry,
disability, gender identity, veteran status, genetic information,
other distinguishing characteristics of diversity and inclusion, or
any other protected status.
External hires must pass a background check/drug screen.
Qualified applicants with arrest and/or conviction records will be
considered for employment in a manner consistent with federal and
state laws, as well as applicable local ordinances, including but
not limited to the San Francisco and Los Angeles Fair Chance
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