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Real Estate Client Relations - Executive Assistant

Company: Amalfi Estates
Location: Pasadena
Posted on: October 14, 2020

Job Description:

We're looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You'll also be responsible for organizing office records and customer data, ordering office supplies, and completing other administrative tasks as needed to support the team. In addition you will help oversee office events, holiday party, etc. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you're interested in a fast-paced job with lots of variety, please apply today!

Responsibilities:
Position Expectations: This position is 9 am-6 pm Mon-Fri in the office, with occasional work outside normal business hours as needed.--- Communicate via email, text, and phone with the Founder/Brokers clients--- Sets and confirm all of Founder/Broker's appointments--- Write offers, counters, listing contracts for Founder/Broker--- Schedule and coordinate photography, inspectors, appraiser and staging for our properties--- Enter new listings into the MLS and confirm with seller all info is accurate--- Help facilitate and manage office projects (i.e. office events, office holiday party, golf tournament, etc.)--- Order and maintain office supplies

Qualifications:
--- Must have a valid CA Real Estate license --- Very high attention to detail / clear and thorough communication style--- Strong ability to prioritize tasks and directives on a day-to-day basis--- Coachable and willing to receive feedback with a growth mindset--- Enthusiastic and positive attitude--- Ability to work in a fast-paced, demanding environment and thrive under pressure--- Proficient in G Suite (Docs, Sheets, Cal), MS Office programs (Word, Excel, PPT), CAR forms, MLS, DocuSign, Asana, CRM, Slack, and other real estate platforms--- Ability to learn new technology software and applications

About Company:
Founded 26 years ago by Anthony Marguleas, Amalfi Estates is headquartered in Pacific Palisades and is one of Los Angeles' leading independent real estate brokerages. We are fortunate to be ranked #25 by the Wall Street Journal REAL Trends list for mid-sized teams nationwide with $1.4 billion in home sales. We chose to be innovative and free to always do what is in our clients' best interest. We operate as a team rather than individuals and only hire amazing people who live our culture of service and performance. Giving back to the community is a big part of our culture. We give 10% of our commission to charity and are fortunate to have helped 1,000 families and pets by giving $1,100,000 over the past 5 years. Are you ready to be a part of our team?

Keywords: Amalfi Estates, Pasadena , Real Estate Client Relations - Executive Assistant, Other , Pasadena, California

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