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Legal Administrative Assistant - Transactions Team

Company: Alexandria Real Estate
Location: Pasadena
Posted on: June 8, 2021

Job Description:

Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500 urban office REIT, is the first and longest-tenured owner, operator, and developer uniquely focused on collaborative life science, technology and agtech campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science, technology, and agtech campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For more information, please visit

We are seeking a Legal Administrative Assistant in our Pasadena office. The incumbent will be a highly skilled individual who will work closely with legal department personnel, regional business personnel, and outside counsel to complete tasks in connection with acquisition, disposition, joint venture, and loan transactions. This person will ideally possess a legal background and have a general understanding of corporate or real estate transactions.

The Company is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state or local law or ordinance.

Essential Duties and Responsibilities:

  • Prepare closing binders
  • Assist with transitioning transaction materials to asset management, legal, accounting and all other internal departments post-closing
  • Electronic filing (email and documents), create, files folders and indexes
  • Undertake due diligence document collection and organize, post and index due diligence materials
  • Circulate email notices and reminders as needed
  • Help to coordinate title and survey order
  • Handle other confidential tasks and participate in various projects, as assigned
  • Participate in general administrative tasks, support to the legal department, and a variety of confidential tasks and special projects, as assigned
  • Assist the leasing and operational team with the following:
  • Create files and folders, including tabbing/indexing of documents
  • Maintain all legal records, including, but not limited to, hard copy and electronic filing of legal documents and email, and processing files for off-site storage
  • Other confidential tasks, as assigned

Qualifications and Experience:

  • Minimum 2 years administrative support experience
  • General understanding of legal administration or office filing, preferred
  • Strong verbal and written communication skills
  • Ability to interact with all levels including, but not limited to, senior management and outside counsel
  • Strong Microsoft Office skills a must (Outlook, Word, and Excel)
  • Familiarity and proficiency with DocuSign, preferred
  • Team-oriented, highly motivated and can-do attitude
  • Ability to follow direction from professional staff
  • Strong attention to detail
  • Strong organizational skills, time management and prioritization skills
  • Experience with high volumes of work

Keywords: Alexandria Real Estate, Pasadena , Legal Administrative Assistant - Transactions Team, Other , Pasadena, California

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