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Ethics Officer

Company: Jet Propulsion Laboratory
Location: Pasadena
Posted on: June 20, 2022

Job Description:

**Job Details**

New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers-literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission-your opportunity-is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

As the Ethics Officer, you will manage the JPL Ethics Office. JPL's commitment to conducting business ethically is rooted in Caltech's Code of Conduct or Eleven Principles and our five key values of Openness, Integrity, Quality, Innovation, and Inclusion. Employee behaviors should reflect these values in how they interface with others and in all that they do. This framework allows employees to apply JPL values to help make important decisions that have considerable impact on the achievement of JPL's scientific and technical goals. As a result, each employee is a significant contributor in sustaining JPL's ethical and business success.

As the Ethics Officer, you will report functionally to the JPL Director and organizationally be a member of the Office of the Director reporting to the Deputy Director.

In this role, the Ethics Officer will act a subject matter expert (SME) to partner with employees across the Laboratory, promoting ethics and business conduct and fostering a culture where employees themselves own and embrace ethics and compliance; and providing coaching as necessary. Other tasks include:

+ Enhance the existing culture of ethics, compliance and business integrity by ensuring a robust ethics and business conduct program with particular focus on government contracting rules and requirements.

+ Lead with integrity by promoting and empowering employees to speak-up, listening when they do, and guarding against retaliation.

+ Maintain the highest level of professional and ethical standards, acting in compliance with both the letter and spirit of applicable laws and regulations.

+ Identify and manage risks, monitor, enforce, and evaluate the effectiveness of compliance and ethics policies and promote an inclusive speak-up culture.

+ Respond to alleged violations of the Caltech Code of Contact, rules, regulations, policies and procedures by evaluating or recommending the initiation of investigative procedures. Provide oversight and ensure the uniform handling of such violations.

+ Serve as primary point of contact and coordinator for ethics reporting enterprise-wide; work in close collaboration with Caltech Audit Services and Compliance, Office of General Counsel, Human Resources, and other internal resources, to investigate and address reports of misconduct.

In addition, the Ethics Officer responsibilities may include, but are not limited to, the following:

+ Manage the JPL Ethics Help Line and incident management system to ensure timely, thorough, and quality intake of questions and issues.

+ Provide timely advice and guidance on ethics and compliance-related questions and issues.

+ Conduct and assist with independent ethics and compliance investigations.

+ Create, manage, and present ethics and business conduct training (e.g., new hire and mandatory training modules); as needed develop targeted modules (e.g., procurement ethics, outside activities, conflict of interest, etc.).

+ Develop, review, and maintain data-driven metrics that will provide actionable insight for the continual development and effectiveness of Caltech's Institutional governance model.

+ Prepare periodic reports and evaluations on the ethics and compliance program and present to Campus and JPL senior management.

+ Develop and promulgate ethics and compliance-related policies and procedures throughout the company, having authoritative knowledge of Laboratory policies and procedures, NASA policies and procedures, and government regulations across a range of applications, receiving and investigating reports of violations of policy, law or regulation.

+ Assist the Legal Department with any required disclosures/reports to government authorities.

+ Undertake special initiatives and perform other duties and responsibilities as appropriate and requested.

+ Manage the workload of the Ethics Office staff within the team to ensure efficiency and effectiveness of the ethics and compliance program

+ Participate in external professional associations to learn and share best practices, and advocate for improved standards.

+ Maintain monitoring processes and other preventative controls to detect and prevent potential violations of the Caltech Code of Conduct, including violations of company policies and behavior inconsistent with company values.


+ Advanced degree in a relevant field such as compliance, risk management, business administration or a J.D. or Bachelor's degree in a field relevant to ethics and business conduct with a minimum of 9 years of related experience, Master's with 7 years of related experience or PhD with 5 years of related experience.

+ Demonstrated leadership and accomplishments in working in an institutional governance role.

+ Has authoritative knowledge of Laboratory policies and procedures, NASA policies and procedures, and government regulations across a range of applications, e.g., revolving door regulations, conflict of interest (personal and financial), procurement ethics, fraud, False Claims, gifts and gratuities).

+ Capabilities in engaging a variety of staff types including engineers and/or scientists in developing ethics and business conduct work product and solutions.

+ Demonstrated experience in leading investigations and identifying root cause analysis and/or managing a high-volume helpline business model.

+ Personal commitment and successful track record mastering ethics and business conduct industry practices.

+ Ability to learn and understand the tools used by JPL staff to share, capture and curate knowledge.

+ Outstanding attention to detail and strong technical, organizational, and analytical skills

+ Sound leadership skills (self-starter, results driven, etc.) with the ability to balance multiple priorities in a fast-paced environment with time sensitive deliverables

+ Ability to think both strategically and tactically with strong complex problem-solving skills

+ Ability to handle high volume and complex cases and prioritize accordingly

+ Ability to influence others, build strong relationships and networks; demonstrated ability to reach across organizational lines to bring together stakeholders and achieve results

+ Excellent verbal and written communication skills

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law. (

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision (

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here. (

Keywords: Jet Propulsion Laboratory, Pasadena , Ethics Officer, Other , Pasadena, California

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