Staff Assistant II

Company: NASA JPL
Location: Pasadena
Posted on: June 24, 2022

Job Description:

Job Details

New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers-literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission-your opportunity-is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

Responsibilities:

JPL's Instrument Electronics and Software Section is looking for a motivated and dedicated Sta? Assistant II. We are seeking a person that can provide administrative & clerical support to multiple technical groups within the Section and back-up support to the Section O?ce. This is primarily an administrative support position that will showcase your outstanding customer service, organizational and communication skills. You will be a member of the Business Administration Group and report to the Business Administration Manager.

Specific Responsibilities Include:

* Providing office support to Section Management team and multiple technical groups within the section, while demonstrating the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities.


* Handling Section Management and technical group members' calendars in Outlook and coordinating large meetings.


* Process and prepare domestic and foreign travel itineraries, authorization requests, and expense reports.


* Submitting iProcurement and Pcard orders; Maintain the Section's office supplies and perform ongoing inventory.


* Submit Visitor and On-Boarding badge access requests. Assists with escorting visitors and handling logistics for recruiting efforts, interviews, and short-term visitors.


* Maintaining conference room schedules


* Assisting with preparation of presentations, graphics, and website/wiki inputs, including proofreading and editing.


* Coordinate special events for the Section, such as All-hands, management retreats, seminars, and other and ad hoc activities.


* Participate on teams within own organization; may participate on a team outside own organization.


* Perform ad hoc duties as assigned.


* Providing back-up coverage for the Section and other groups as needed.



Qualifications:

* Typically requires a High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year of related experience; related required training.


* Proven understanding of general job aspects specifically in the secretarial/administrative support profession with strong interpersonal skills.


* Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook, etc.).


* Consistent track record to work efficiently on multiple tasks while meeting commitments with high quality results and output. Prioritizing work and completing assignments accurately and in a timely manner.


* Willingness to learn new technologies and tools to enhance and/or improve office procedures and processes.


* Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.


* Demonstrated ability to successfully handle discreet information.


* Excellent customer service and teaming skills.


* Must have excellent written and oral communication skills.


* Expertise in planning and scheduling.



Preferred Skills:

* Knowledge of JPL/ESD policies, procedures, and practices.


* Experience using JPL-based tools such as Concur, Service Order Modules, WAMs, Property Manager Gateway Administrator, JPL Wiki, Alfresco, and JPL-ID.


* Experience with Microsoft SharePoint.


* Staff Assistant experience in a technical section office environment.


* Ability to identify, learn, and apply new processes to improve business operations.


* General understanding of facilities, safety, property and applies knowledge and skills in these areas.



JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law.

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.

Keywords: NASA JPL, Pasadena , Staff Assistant II, Other , Pasadena, California