Facilities and Operations Assistant

Company: OffWorld
Location: Pasadena
Posted on: May 25, 2023

Job Description:

- - -www.offworld.ai -Facilities and Operations AssistantBased in Pasadena, CA -OffWorld is a robotics startup working on developing a---mobile---robotic workforce for heavy industrial jobs on Earth, Moon, asteroids & Mars. OffWorld was founded by an experienced engineering team drawing on decades of tackling formidable engineering challenges at NASA, ESA,---NOAA,---Maxar---Technologies, CERN, Reaction Engines, SAFRAN, Surrey Satellites and Cisco.---OffWorld's---first challenge is developing and maturing a modular robotic system for---extreme---environments---on Earth. Our---robots will---go deeper underground and farthest on Earth than humans can,---eliminate the need for humans to work in life-threatening environments---in mining, construction, tunneling and other dangerous---industries,---and dramatically reduce the environmental footprint and cost of---operations---in key economies on Earth and beyond. - -OffWorld is seeking an -organized and detail-oriented Facilities and Operations Assistant to oversee the day-to-day operations of our facilities. The ideal candidate will be responsible for coordinating and assisting with various facilities management tasks, logistics coordination and office administration. The candidate should have excellent communication skills and be able to work independently as well as part of a team.In this role, you will have the opportunity to:

• Coordinate with cleaning staff to ensure a clean and organized office environment.
• Organize and oversee general office upkeep, including cleaning, organizing, and making improvements.
• Schedule and coordinate service contractors for building repairs and maintenance and obtain competitive quotes.
• Conduct facility assessments to identify areas for improvement and operational safety.
• Meet with service contractors as needed to facilitate building repairs and maintenance.
• Manage security features, including access control, cameras, and alarms.
• Maintain an accurate inventory of office supplies, and order supplies as needed.
• Receive and coordinate inbound deliveries, update delivery details, and communicate with the team when items arrive.
• Organize the inventory storage area and ensure that inventory levels are maintained, and counts are accurate.
• Pick orders for engineers and technicians as needed.
• Assist with preparing and coordinating outbound shipments.
• Maintain accurate and up-to-date records of inventory and shipments.
• Prepare items and make arrangements for events and conferences.
• Scan business expense receipts and transfer business card contact for the CEO.
• Update events such as birthdays and work anniversaries on the calendar.
• Organize travel arrangements and insurance for the CEO.
• Sort, scan, and file incoming mail, and send invoices to accounting, and procurement systems.
• Provide administrative support to the engineering team as needed.To hit the ground running, you need:
  • An Associates degree.
  • 3+ years of experience preferred -in facilities management, logistics coordination, or related fields.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time-management skills.
  • Proficiency with Microsoft Office and inventory management software.
  • Knowledge of security systems and building maintenance is a plus.In a nutshell, we offer:
    • Opportunity to contribute to the mission of transforming how we mine on Earth today and how we will one day mine on the Moon, asteroids & Mars
    • Competitive package
    • Offer to join the OffWorld team full-time--if
      • You are as crazy-excited about the mission as we are
      • You've demonstrated you are The Right StuffExpected Compensation:
        • $24.95 per hour + benefitsPay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.OffWorld is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.OffWorld is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.Powered by JazzHR

Keywords: OffWorld, Pasadena , Facilities and Operations Assistant, Other , Pasadena, California