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Program Coordinator

Company: Caltech
Location: Pasadena
Posted on: November 19, 2023

Job Description:

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.Job SummaryThe Caltech Center for Inclusion & Diversity (CCID) Program Coordinator will support the operations of the CCID and serve as a programming assistant. This position will conduct administrative and data systems tasks to support CCID's programmatic work and serve as a programming assistant for CCID's signature programs, initiatives, workshops, and training. This position is responsible for assisting with all programming needs, marketing, visibility, generating reports, website creation, and maintaining logistics for CCID's various programs and events including, but not limited to: CCID Signature Programs and Initiatives, heritage programming, mentorship program, educational sessions, workshops, and trainings.

  • Support and assist with events, efforts, and activities related to historically excluded populations and marginalized identities in higher education and Science, Technology, Engineering, and Math (STEM) professional fields.
  • Complete administrative-related duties for the operations of the CCID department and signature CCID programs and initiatives.
  • Assist with various students' affinity spaces and programming, including speakers and events for various heritage programs and signature programs.
  • Assist with the management and intake of CCID's customized workshops, trainings, and outreach requests and presentations.
  • Manage orderly communication with the Caltech community regarding programmatic inquiries.
  • Provide ongoing student support as a liaison to campus resources.
  • Provide advisement, logistic support, and leadership development to CCID student assistants and student club members.
  • Provide administrative support and management of CCID's marketing needs and initiatives.
  • Coordinate CCID's communications, including the CCID department email, department telephone calls, social media accounts, and serve as the CCID liaison on the Communications Council.
  • Manage the CCID Website updates with current events and information.
  • Manage and update administrative tools such as TeamUp, Wufoo, the Caltech Institute Calendar, Ion, Mailchimp, Qualtrics, etc.
  • Oversee logistics and technical support for remote events.
  • Other duties as assigned.Basic Qualifications
    • Must be able to work independently and effectively.
    • Must be proficient in Microsoft Office, including MS Word, Excel, and Outlook.
    • Must be able to communicate effectively and possess strong organizational skills.
    • Must be available for some evenings and some weekends.Preferred Qualifications
      • Experience working in a college environment and/or a multicultural setting.Required Documents
        • Resume Hiring Range $24.00 - $32.50 per hour

          The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

          As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks . - EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

          Caltech is a VEVRAA Federal Contractor.If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu . -
          #J-18808-Ljbffr

Keywords: Caltech, Pasadena , Program Coordinator, Other , Pasadena, California

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