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Executive Assistant / Operations Administrator

Company: Goldfarb Luu PC
Location: Pasadena
Posted on: November 19, 2023

Job Description:


The past few years or so have been incredibly challenging. Are you feeling that you might not be in the right job?

Do you want to feel invaluable and appreciated at work in a drama-free environment? Do you want to be supported and encouraged to grow your professional skills? Do you want to be beyond busy with a never-ending to-do list?

If so - we might want to meet you.

Executive Assistant / Operations Adminstrator

We're searching for a long-term diligent IN-OFFICE assistant to provide administrative support. You'll be responsible for maintaining the efficient flow of paperwork, organizing client files (both digital and hard copies), interacting with clients who come to the office, implementing office systems to streamline our processes, ordering office equipment, and working as an integral part of a team. You should be extremely detailed, possess excellent written and verbal communication skills and have some background in customer service. Send us your resume today to become part of our team! We are committed to diversity, equity, and inclusion.

Paralegal Support

We are willing to train the right team member to do paralegal work on the court side of our practice. Adding this to the job description will make this position very diverse and challenging.

We value our team and offer the following:

--- Drama-free work environment
--- Superb firm culture - caring co-workers - we are a very supportive team
--- Excellent mentoring and opportunity for personal and professional growth
--- 10 days PTO
--- 8 paid holidays
--- Monthly contribution towards group health insurance plan
--- Annual discretionary bonuses (holiday and performance)
--- 401k with employer contributions
--- Profit sharing
--- Free convenient parking
--- Regular team meetings
--- Complete respect for work-life balance
--- Fun team-building activities

--- Creation, implementation and maintenance of effective document storage and filing systems
--- Data entry
--- Maintaining databases for consistent details to be used for client relations and marketing purposes
--- Case file management by organizing, maintaining, and tracking files to make them easily accessible, including paper and digital files
--- Assisting with the creation of around 75 monthly billing statements for clients
--- Informing team members regularly about the status of projects
--- Maintaining supply inventories
--- Troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment
--- Calling for maintenance and repairs of various office equipment as needed
--- Answering phone calls and emails regarding documentation organization
--- Photocopying, scanning and sending faxes
--- Sorting, delivering, picking up and sending mail
--- Supporting our team members
--- Assisting in administrative tasks related to operations, client support and marketing

Eventual Paralegal Responsibilities:
--- Drafting pleadings, court forms, and other legal documents
--- Researching legal issues
--- Corresponding with clients and other involved parties
--- Managing client files for probates, conservatorship, and some litigation matters
--- Working with financial institutions
--- Working with other attorney's offices
--- Working with the County Clerk's office
--- Creating Plans for Distribution in Excel
--- Creating accountings
--- Accurately entering billable time

--- You live near the office and have a reliable car
--- Comfortable with MAC platforms
--- Accurate and fast typist (minimum 65 wpm)
--- Experience as file clerk (preferred but not required)
--- Working knowledge of MS Office and office equipment such as photocopier, printer, scanner, etc.
--- Ability to work in a fast-paced environment
--- Good communicator, written and oral
--- Ability to quickly finish detailed work on time
--- Dependable with respect to confidentiality and policies
--- Excellent organizational skills
--- Great attention to detail
--- Customer service experience is a plus

About Company:
At Goldfarb Luu PC, our office is relaxed, fun and casual, but we have exceedingly high standards. We are a boutique law firm that focuses on education and long-term relationships. We help clients with their estate planning, trust administration, conservatorship and probate. We work hand-in-hand with our clients in providing them with a detailed process to ensure that their legal matter is handled smoothly and completely. We want our clients to experience ultimate satisfaction and peace of mind.

Our firm is very unique and we practice these areas of law very differently than the industry standard.

Keywords: Goldfarb Luu PC, Pasadena , Executive Assistant / Operations Administrator, Other , Pasadena, California

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