Business Analyst Aid
Company: Pasadena City College
Location: Pasadena
Posted on: May 15, 2022
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Job Description:
Business Analyst AidPasadena City CollegeSalary$49,314.84 -
$54,369.84 AnnuallyLocationPasadena, CAJob
TypeFull-TimeDepartmentStudent ServicesJob
Number01821DivisionFinancial AidClosing5/10/2022 11:59 PM
PacificProbationary PeriodOne YearWork ShiftMonday through Friday,
8:00 A.M. to 4:30 P.M.Salary Schedule/RangeCFT-39DESCRIPTIONAs a
condition of employment, you must be fully COVID-19 vaccinated by
the date of employment.Under the direction of a Supervisor, the
Business Analyst Aid performs a variety of analytical and/or
technical assignments within a small sized organization of the
District. This is a broad-based, flexibly-staffed classification in
which incumbents utilize a similar level of analytical and
technical skills and abilities while drawing upon knowledge
acquired through specialized experience, training, and/or
education. The Business Analyst Aid functions at and reports to the
supervisory level of a departmental organizational unit, and is
responsible for carrying out a variety of analytical and technical
assignments. Assignments require professionalism and tact in
interacting with the internal and external community and
stakeholders while in the planning and coordination of work
efforts.The Business Analyst Aid receives direct supervision while
carrying out a variety of assignments. The Business Analyst Aid
uses established research and analytical methods and techniques and
sound professional judgment to analyze related problems and issues
and identifies and selects the most appropriate course of action
from a set of alternatives. Recommendations made at this level
impact department programs and operations.Assignments are made in
terms of objectives, priorities and deadlines to be achieved, with
the Business Analyst Aid exercising responsibility in planning and
carrying out the successive steps required to complete the work.
Assignments are typically covered by established guidelines and
methods. However, more complex assignments may require incumbents
to make independent interpretations, in consultation with
supervision, of data gathering methods and analytical techniques in
order to achieve study objectives. Completed work products are
evaluated for technical soundness and conformity to pertinent
policies and requirements.EXAMPLE OF DUTIES1. Reviews departmental
budget requests, policy issues, pending legislation, regulations,
and technical research and position papers relating to the area of
assignment.2. Researches information by identifying, locating and
extracting relevant data and information (e.g., by reading,
collecting, downloading, interviewing) from varied sources (e.g.,
internet search engines, library materials, government and
technical reports, knowledgeable individuals) in order to obtain
sufficient, valid and reliable data for analysis and decision
making purposes.3. Compiles information by grouping and/or
categorizing the information (e.g., in tables, spreadsheets, data
files) in meaningful ways in order to facilitate analysis for
management.4. Analyzes information using qualitative and/or
quantitative analytical methods in order to understand and draw
fact-based conclusions, often from large amounts of information;
identifies issues and problems requiring additional research and
study and takes appropriate action to ensure sound study results.5.
Drafts and/or recommends the development of policies, programs, or
procedures to address problems or improve operations by applying
the results of research and analysis of pertinent information in
order to ensure the highest likelihood of success.6. Prepares a
variety of documents (e.g., reports, business correspondence,
memoranda), adapting formats suitable to the purpose and using
relevant software programs (e.g., word processing, desktop
publishing, presentation) in order to effectively communicate
information various audiences (e.g., departmental personnel,
members of the public, governing boards).7. Interacts with a
variety of individuals (e.g., vendors, managers, representatives of
external agencies/organizations) when participating in meetings,
mediating disputes, making presentations, providing advice and/or
consultation services, etc. in order to communicate information,
share ideas, present recommended solutions, gain agreement and
coordinate activities.8. Coordinates activities, such as those of
contractors, consultants, outside agencies, etc. to ensure that
programs are successfully planned, implemented, and/or evaluated.9.
Monitors processes and programs by gathering and analyzing relevant
information in order to ensure that processes are capable and
stable, and that programs are proceeding as intended.10. Evaluates
program effectiveness by comparing outcomes to goals in order to
determine whether to continue or modify the program.11. Attends
and/or conducts meetings with District personnel, Officials,
members of the community, community based organizations, etc.12.
Performs various administrative duties (e.g., creating and
maintaining files, formatting standard documents, receiving,
processing, and routing documents) by appropriately applying
Federal and State laws, County and local ordinances, departmental
procedures, and District policies and procedures in order to ensure
all work done complies with established guidelines and
requirements.EDUCATION AND EXPERIENCE1. High school diploma or
equivalent, AND2. At least two years of relevant hands-on
experience, preferably within a college or other non-profit
organization.KNOWLEDGE AND ABILITIESKNOWLEDGE OF:1. Knowledge of
principles and processes for providing customer and personal
services. This includes customer needs assessment, meeting quality
standards for services, and evaluation of customer satisfaction.2.
Knowledge of business and management principles involved in
strategic planning, resource allocation, and coordination of people
and resources.3. Knowledge of the structure and content of the
English language including the meaning and spelling of words, rules
of composition, and grammar.SKILL TO:1. Critical Thinking - Using
logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.2.
Judgment and Decision Making - Considering the relative costs and
benefits of potential actions to choose the most appropriate one.3.
Mathematical Reasoning - The ability to choose the right
mathematical methods or formulas to solve a problem.4. Active
Listening - Giving full attention to what other people are saying,
taking time to understand the points being made, asking questions
as appropriate, and not interrupting at inappropriate times.5.
Coordination - Includes planning, scheduling, organizing,
prioritizing, and monitoring work activities by utilizing resources
(both human and material) to their fullest and aligning work plans
with departmental goals.6. Time Management - Managing one's own
time and the time of others.7. Instructing - Teaching others how to
do something.8. Monitoring - Monitoring/Assessing performance of
yourself, other individuals, or organizations to make improvements
or take corrective action.9. Quality Control Analysis - Conducting
tests and inspections of products, services, or processes to
evaluate quality or performance.10. Reading Comprehension -
Understanding written sentences and paragraphs in work related
documents.ABILITY TO:1. Perform work within departmental policies
and/or objectives with highly-original thinking;2. Plan and
schedule projects;3. Maintain accurate records of projects and the
status of assignments.4. Make oral and written presentations of
proposed systems.5. Define management and strategic planning
issues;6. Communicate effectively both orally and in writing;7.
Perform analyses and research;8. Evaluate alternatives and develop
sound conclusions and recommendations;9. Prepare clear, concise and
comprehensive correspondence, reports, studies and other written
materials;10. Handle highly confidential information and exercise
sound, expert independent judgment within general policy
guidelines;11. Identify and communicate issues important to the
District;12. Exercise tact and diplomacy in dealing with sensitive
and complex issues and situations;13. Establish and maintain
positive and effective working relationships with others;14. Work
under independent guidance;15. Provide tactical planning;16.
Organize relatively complex projects or activities that are
interdepartmental in scope;17. Step in and provide back-up support
in critical functions to meet and cover staff vacancies and
absences;18. Be well organized, flexible, and manage multiple
projects simultaneously;19. Embrace a vision and coordinate details
of implementation; and20. Demonstrate clear evidence of sensitivity
to and understanding of the diverse academic, socioeconomic,
cultural, disability, and ethnic backgrounds of community college
students, faculty, staff, and community.PHYSICAL DEMANDSMust
possess mobility to work in a standard office setting and use
standard office equipment, including a computer; to operate a motor
vehicle and to visit various District and meeting sites; vision to
read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the
telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data
using a computer keyboard, typewriter keyboard, or calculator and
to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push, and
pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull
materials and objects up to 25 pounds with the use of proper
equipment.ENVIRONMENTAL ELEMENTSEmployees work in an office
environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical
substances. Employees may interact with upset staff and/or public
and private representatives in interpreting and enforcing
departmental policies and procedures.APPLICATION AND SELECTION
PROCESSPasadena City College utilizes an online application
process. Hard copy, e-mailed, or faxed resumes are not accepted.
You can apply for a position from any computer with Internet
access. Please keep in mind the following: If you do not follow the
process or your application/resume is incomplete, your information
will not be processed. The hiring committee will review, evaluate,
and consider applications and supporting materials received by the
deadline. Meeting the minimum qualifications for a particular
position does not assure the applicant an interview. While the
acceptance of the application packet is done through PCC's
Applicant Tracking System(ATS), all hiring decisions are made by a
hiring committee. Once applications are submitted they are final.
Please carefully review your application and the documents which
you are attaching to make sure that they are free from errors and
complete. If you require assistance with your application, please
refer to the application guide or you may contact NeoEd Customer
Support at 855-524-5627. Customer Support is available Monday -
Friday, 6 a.m. - 6 p.m. (PST).All materials listed below are
required for your application packet to be considered complete:1.
Resume2. Cover LetterAfter a review of applications received, the
District may require the completion and submission of supplemental
documents prior to the interview process.ABOUT USEstablished in
1924, Pasadena City College, (PCC), has been serving the West San
Gabriel Valley for 96 years. PCC enrolls more than 29,500 students
each semester and offers 107 academic degree programs and 72 Career
and Technical Education (CTE) programs to its students. PCC serves
one of the most culturally diverse student populations in the
nation. The College sets the stage for preparing students to meet
the demands of a changing world. Building relationships with
community partners provides opportunities for PCC faculty and its
students to engage in opportunities not often available to students
in other areas.The main college campus occupies a 53-acre site,
while the Foothill Community Education Center and Child Development
Center are located in separate nearby off-campus facilities. Due to
the geographic size of the District, PCC has two additional
satellite sites - the Rosemead Center and its newest site, PCC
Northwest at John Muir High School. For more information, go
towww.pasadena.edu.OUR STRENGTHSPCC has many institutional
strengths that distinguish it among its peers, both in the state
and across the nation. Among them are:A highly multicultural
student body: 47% Latino/a/x 4% Black/African American 27% Asian 4%
Two of More Races 15% White 3% Unknown/OtherAnnually, at 49%, the
College achieves recognition for one of the highest rates for
transfer degrees to baccalaureate level institutions, both in
California and across the nation. Additionally, PCC boasts a 52%
bachelor's degree attainment rate for Pasadena graduates who
transfer to a four-year university, compared to 42% nationally. The
College is well known for national mathematics and forensic honors,
as well as its extensive study abroad opportunities.PCC was once
again named one of ten national finalists for the 2019 Aspen Prize
for Community College Excellence, widely recognized as the nation's
premier honor for two-year colleges. The Aspen Prize recognizes
institutions for their outstanding outcomes in four areas: student
learning; certificate and degree completion; employment and
earnings; and high levels of access and success for minority and
low-income students.PCC is ranked by the Military Times as the top
community college in California for military veterans, and the
College is similarly ranked among the top community colleges in the
nation. The PCC Courier, the student newspaper, is a perennial
award winner.Twelve students are elected annually by the PCC
Associated Students to represent and advocate on behalf of the
student body. There are 80 student clubs and organizations
representing the interests of a culturally diverse student
population.In February 2017, the Accrediting Commission for
Community and Junior Colleges of the Western Association of School
and Colleges reaffirmed PCC's status as a fully accredited
institution. For more information, go towww.pasadena.edu.OUR
MISSIONPasadena City College is an equity-minded learning community
dedicated to enriching students' academic, personal, and
professional lives through an array of degree and certificate
programs, campus engagement, and customized student
support.ADDITIONAL INFORMATIONSuccessful applicants must provide
proof of eligibility to work in the United States. Successful
completion of background check including Live Scan and Tuberculosis
(TB) assessment/screening. Pasadena Area Community College District
will not sponsor any visa applications. Applicants must be
available for interviews at Pasadena City College at no cost to the
District. Applicants who have disabilities may request that
accommodations be made in order to complete the selection process
by contacting the Office of Human Resources directly at (626)
585-7388. The Pasadena Area Community College District does not
discriminate in the educational programs and activities operated by
the District or in employment procedures and practices of the
District. The Policies of Title IX as developed to date are
available for inspection during normal business hours at the
District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from
Campus Police. (Public Law 101-542). The Pasadena Area Community
College District is an equal opportunity employer. The District
encourages applications from underrepresented minorities and the
disabled. An applicant, who attempts to contact individual Board
members or members of the screening committee with the intent of
influencing the decision of the committee or the Board, will be
disqualified. General inquiries regarding the position and/or
District employment should be directed to the Office of Human
Resources.PASADENA AREA COMMUNITY COLLEGE DISTRICTEqual
Opportunity, Title IX, Section 504 EmployerTo apply, please visit:
https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/3460524/business-analyst-aid?pagetype=jobOpportunitiesJobsCopyright
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