Business Analyst Aid

Company: Pasadena City College
Location: Pasadena
Posted on: May 15, 2022

Job Description:

Business Analyst AidPasadena City CollegeSalary$49,314.84 - $54,369.84 AnnuallyLocationPasadena, CAJob TypeFull-TimeDepartmentStudent ServicesJob Number01821DivisionFinancial AidClosing5/10/2022 11:59 PM PacificProbationary PeriodOne YearWork ShiftMonday through Friday, 8:00 A.M. to 4:30 P.M.Salary Schedule/RangeCFT-39DESCRIPTIONAs a condition of employment, you must be fully COVID-19 vaccinated by the date of employment.Under the direction of a Supervisor, the Business Analyst Aid performs a variety of analytical and/or technical assignments within a small sized organization of the District. This is a broad-based, flexibly-staffed classification in which incumbents utilize a similar level of analytical and technical skills and abilities while drawing upon knowledge acquired through specialized experience, training, and/or education. The Business Analyst Aid functions at and reports to the supervisory level of a departmental organizational unit, and is responsible for carrying out a variety of analytical and technical assignments. Assignments require professionalism and tact in interacting with the internal and external community and stakeholders while in the planning and coordination of work efforts.The Business Analyst Aid receives direct supervision while carrying out a variety of assignments. The Business Analyst Aid uses established research and analytical methods and techniques and sound professional judgment to analyze related problems and issues and identifies and selects the most appropriate course of action from a set of alternatives. Recommendations made at this level impact department programs and operations.Assignments are made in terms of objectives, priorities and deadlines to be achieved, with the Business Analyst Aid exercising responsibility in planning and carrying out the successive steps required to complete the work. Assignments are typically covered by established guidelines and methods. However, more complex assignments may require incumbents to make independent interpretations, in consultation with supervision, of data gathering methods and analytical techniques in order to achieve study objectives. Completed work products are evaluated for technical soundness and conformity to pertinent policies and requirements.EXAMPLE OF DUTIES1. Reviews departmental budget requests, policy issues, pending legislation, regulations, and technical research and position papers relating to the area of assignment.2. Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision making purposes.3. Compiles information by grouping and/or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate analysis for management.4. Analyzes information using qualitative and/or quantitative analytical methods in order to understand and draw fact-based conclusions, often from large amounts of information; identifies issues and problems requiring additional research and study and takes appropriate action to ensure sound study results.5. Drafts and/or recommends the development of policies, programs, or procedures to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.6. Prepares a variety of documents (e.g., reports, business correspondence, memoranda), adapting formats suitable to the purpose and using relevant software programs (e.g., word processing, desktop publishing, presentation) in order to effectively communicate information various audiences (e.g., departmental personnel, members of the public, governing boards).7. Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies/organizations) when participating in meetings, mediating disputes, making presentations, providing advice and/or consultation services, etc. in order to communicate information, share ideas, present recommended solutions, gain agreement and coordinate activities.8. Coordinates activities, such as those of contractors, consultants, outside agencies, etc. to ensure that programs are successfully planned, implemented, and/or evaluated.9. Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable, and that programs are proceeding as intended.10. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to continue or modify the program.11. Attends and/or conducts meetings with District personnel, Officials, members of the community, community based organizations, etc.12. Performs various administrative duties (e.g., creating and maintaining files, formatting standard documents, receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, departmental procedures, and District policies and procedures in order to ensure all work done complies with established guidelines and requirements.EDUCATION AND EXPERIENCE1. High school diploma or equivalent, AND2. At least two years of relevant hands-on experience, preferably within a college or other non-profit organization.KNOWLEDGE AND ABILITIESKNOWLEDGE OF:1. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.2. Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.3. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.SKILL TO:1. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.2. Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.3. Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.4. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.5. Coordination - Includes planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals.6. Time Management - Managing one's own time and the time of others.7. Instructing - Teaching others how to do something.8. Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.9. Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance.10. Reading Comprehension - Understanding written sentences and paragraphs in work related documents.ABILITY TO:1. Perform work within departmental policies and/or objectives with highly-original thinking;2. Plan and schedule projects;3. Maintain accurate records of projects and the status of assignments.4. Make oral and written presentations of proposed systems.5. Define management and strategic planning issues;6. Communicate effectively both orally and in writing;7. Perform analyses and research;8. Evaluate alternatives and develop sound conclusions and recommendations;9. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials;10. Handle highly confidential information and exercise sound, expert independent judgment within general policy guidelines;11. Identify and communicate issues important to the District;12. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations;13. Establish and maintain positive and effective working relationships with others;14. Work under independent guidance;15. Provide tactical planning;16. Organize relatively complex projects or activities that are interdepartmental in scope;17. Step in and provide back-up support in critical functions to meet and cover staff vacancies and absences;18. Be well organized, flexible, and manage multiple projects simultaneously;19. Embrace a vision and coordinate details of implementation; and20. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.PHYSICAL DEMANDSMust possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.ENVIRONMENTAL ELEMENTSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.APPLICATION AND SELECTION PROCESSPasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. Please keep in mind the following: If you do not follow the process or your application/resume is incomplete, your information will not be processed. The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. While the acceptance of the application packet is done through PCC's Applicant Tracking System(ATS), all hiring decisions are made by a hiring committee. Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).All materials listed below are required for your application packet to be considered complete:1. Resume2. Cover LetterAfter a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.ABOUT USEstablished in 1924, Pasadena City College, (PCC), has been serving the West San Gabriel Valley for 96 years. PCC enrolls more than 29,500 students each semester and offers 107 academic degree programs and 72 Career and Technical Education (CTE) programs to its students. PCC serves one of the most culturally diverse student populations in the nation. The College sets the stage for preparing students to meet the demands of a changing world. Building relationships with community partners provides opportunities for PCC faculty and its students to engage in opportunities not often available to students in other areas.The main college campus occupies a 53-acre site, while the Foothill Community Education Center and Child Development Center are located in separate nearby off-campus facilities. Due to the geographic size of the District, PCC has two additional satellite sites - the Rosemead Center and its newest site, PCC Northwest at John Muir High School. For more information, go towww.pasadena.edu.OUR STRENGTHSPCC has many institutional strengths that distinguish it among its peers, both in the state and across the nation. Among them are:A highly multicultural student body: 47% Latino/a/x 4% Black/African American 27% Asian 4% Two of More Races 15% White 3% Unknown/OtherAnnually, at 49%, the College achieves recognition for one of the highest rates for transfer degrees to baccalaureate level institutions, both in California and across the nation. Additionally, PCC boasts a 52% bachelor's degree attainment rate for Pasadena graduates who transfer to a four-year university, compared to 42% nationally. The College is well known for national mathematics and forensic honors, as well as its extensive study abroad opportunities.PCC was once again named one of ten national finalists for the 2019 Aspen Prize for Community College Excellence, widely recognized as the nation's premier honor for two-year colleges. The Aspen Prize recognizes institutions for their outstanding outcomes in four areas: student learning; certificate and degree completion; employment and earnings; and high levels of access and success for minority and low-income students.PCC is ranked by the Military Times as the top community college in California for military veterans, and the College is similarly ranked among the top community colleges in the nation. The PCC Courier, the student newspaper, is a perennial award winner.Twelve students are elected annually by the PCC Associated Students to represent and advocate on behalf of the student body. There are 80 student clubs and organizations representing the interests of a culturally diverse student population.In February 2017, the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges reaffirmed PCC's status as a fully accredited institution. For more information, go towww.pasadena.edu.OUR MISSIONPasadena City College is an equity-minded learning community dedicated to enriching students' academic, personal, and professional lives through an array of degree and certificate programs, campus engagement, and customized student support.ADDITIONAL INFORMATIONSuccessful applicants must provide proof of eligibility to work in the United States. Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening. Pasadena Area Community College District will not sponsor any visa applications. Applicants must be available for interviews at Pasadena City College at no cost to the District. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388. The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106. Crime awareness and campus security information are available from Campus Police. (Public Law 101-542). The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.PASADENA AREA COMMUNITY COLLEGE DISTRICTEqual Opportunity, Title IX, Section 504 EmployerTo apply, please visit: https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/3460524/business-analyst-aid?pagetype=jobOpportunitiesJobsCopyright -2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-72124c0fcf0fb04e9c09ea88aa7388df

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