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Project Coordinator (construction)

Company: Acco Engineered Systems
Location: Pasadena
Posted on: July 12, 2019

Job Description:

We are looking for a Project Coordinator for our Pasadena Office! Under the direction of the Project Manager this position is responsible for providing administrative and secretarial support for project management, office/field staff and onsite engineering team in the respective job site office location.

SO WHAT WILL YOU BE DOING*

* General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.

* Sending various correspondence via U.S. mail, fax, messenger, U.P.S., Federal Express, etc.

* Develop/edit, copy, assemble proposals, submittals, plans and presentation packages

* Maintain accurate filing system and project document control.

* Update and maintain daily report logs

* Update and maintain field time sheets and support certified payroll reporting

* Manage/coordinate field deliveries & associated paperwork

* Manage/coordinate site security access documentation for the ACCO field staff

* Facilitate & maintain safety documentation & supplies for the field staff

* Cross-training on the Glendale office switchboard for backup purposes

* Schedule meetings, including rooms and caterers (where applicable)

* Take and transcribe meeting notes.

* Make travel and/or training/conference arrangements

* Maintain jobsite supplies.

* Other duties or responsibilities as assigned by supervisor.

WHAT DO YOU NEED TO BE A PART OF THIS ALL STAR TEAM*

* Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

* Intermediate-plus proficiency in MS Word and MS PowerPoint. Basic proficiency in MS Excel. * Two-plus years experience in the construction and/or contracting industry in an administrative support position. * Well organized with ability to multitask between several projects delegated by multiple parties. * Demonstrated experience as a team player and able to achieve assigned performance goals. * Ability to handle pressure and hectic pace. * Good written and oral communication skills and strong telephone background. * Ability to work overtime when required. * Knowledge Adobe PhotoShop and Adobe InDesign or PageMaker software. * Prior experience answering the Glendale office switchboard.

Desired but not Required

* Adaptability/Flexibility * Organizing/Executing * Effective Communication * Analyzing/Interpreting * Supporting/Cooperating

Physical requirements

* The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds. * Specific vision abilities required by this job include Close vision and Distance vision. * While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. * The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers). * This individual must be a responsible person and regular attendance is required. * Must possess and maintain a valid driver's license. * This is a non-exempt position Monday through Friday beginning between 6:30 am and 7:00 am and ending between 3:30 pm and 4:00 pm, with one hour for lunch. Eight hours per day is required and other occasional overtime may be necessary.

Our ideal person will have all these in addition to everything listed above:

* OUTSTANDING COMMUNICATION SKILLS in addition to maintaining an open line of communication with employees throughout the organization, you'll demonstrate excellent communication skills, including good phone and email etiquette.

* APPRECIATION FOR DIVERSITY you already demonstrate respect and you highly value the variety of cultures and talents that make up ACCO.

* INNOVATION although we have a great team and effective processes in place, we feel that there is always room for improvement, and we'll look to you to be creative as you partner with stakeholders to evaluate our operations, solve ongoing issues, and develop even better systems.

* STRONG APTITUDE for learning and developing new systems and programs.

* GOING THE EXTRA MILE ability to work overtime, as needed.

* WORK MANAGEMENT possess the ability to work in a high paced environment with the ability to prioritize tasks.

WHAT S IN IT FOR YOU*

* ESOP Employee Stock Ownership Program. An exciting benefit from ACCO to you, free of cost.

* Company Culture of Excellence Here at ACCO, we are flexible and foster creativity

* Competitive Time Off including PTO, Sick Time, and Personal Time

* Education Reimbursement Program for career development

* United Way is our philanthropy program. We give back to the community, and we have fun while doing it! ACCO has fundraising events such as raffles and bingo throughout the year.

* Competitive medical, dental, 401k

NEXT STEPS

Do you have what it takes* Click the START YOUR APPLICATION link below and submit your resume. Once you ve applied, our dedicated Talent Acquisition team will be reviewing your resume. If your experiences matches our needs, you ll be hearing from us by phone or email.

MORE ABOUT ACCO

Why join ACCO* ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant ACCO can design, build, install, and maintain a mechanical system to meet your needs

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. To read more about us, check out our ABOUT US section with current news and events.

ACCO is an Equal Opportunity Employer AA M/F/V/D. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law. - Pay Transparency Nondiscrimination Provision.

ACCO will consider qualified applicants with criminal histories for employment.

At this time, ACCO is unable to provide visa sponsorship.

ACCO is an Equal Opportunity Employer AA M/F/V/D. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.\n\nEqual Employment Opportunity is The Law. - Pay Transparency Nondiscrimination Provision.\nACCO will consider qualified applicants with criminal histories for employment.

Keywords: Acco Engineered Systems, Pasadena , Project Coordinator (construction), Professions , Pasadena, California

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