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Billing Specialist

Company: Acco Engineered Systems
Location: Pasadena
Posted on: July 12, 2019

Job Description:

We're looking for a Billing Specialist to join our Pasadena team!

ACCO Engineered Systems has been annually recognized by a national industry magazine as one of the top-10 specialty contractors in the United States, and the leader in its mechanical contracting field for the Western United States. We have a diverse environment of skilled professionals - field construction workers, engineering, project managers, service technicians, and supporting staff - who collaborate together and make ACCO an engaging place to work.

Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You'll spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early-on to resolve them efficiently; and the remaining 10% with various other accounting issues. Specifically, your responsibilities are to:


* Learn and be a key user of our industry specific accounting/project management software.

* Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential

* Gain credibility with internal & external stakeholders.

* Serve as a back up to each staff member in the billing department in their respective roles.

* Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.

* Prepare monthly billing invoices with all assembled documentation on a timely basis.

* Research and resolve job/project cost issues through investigation and analysis.

* Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.

* Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers

* Perform other duties and responsibilities, as assigned by Manager.


* In a role that requires daily interaction with such a wide range of individuals -- including Project Managers and customers -- the true "keys to success" will lie in the ability to build strong working relationships with various personality types through diplomacy, teamwork, superb communication skills, and a "customer service" approach. Additionally, success in our environment will call for:

* Assertiveness - you'll also confidently manage the expectations of these individuals and effectively juggle conflicting priorities.

* Results orientation - to keep up with our pace, you'll demonstrate initiative and aim to achieve your goals with a great degree of independence, but also know when to ask for help or clarification.

* Big picture outlook - execute your activities with technical proficiency, but also understand the big picture context of your activities, and keep an eye out for ways to improve our processes.

* Flexibility - our developing department and growing organization will require the ability to effectively manage change and quickly shift priorities as needed.

Required Experience:

* 3-5 years of experience in billing/accounting.

* Strong analytical and problem solving skills with attention to detail.

* A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.

* Ability to demonstrate regular and dependable attendance

* Ability to multitask in a fast paced and deadline driven environment

* Strong proficiency in Gmail and Microsoft Office, particularly Excel, and Word

* Good communication skills- verbal and written. Be able to communicate effectively with project managers, customers, co-workers and executives.

* Construction industry experience is highly desirable.

* Knowledge of character-based software or familiarity with Profit Tool is a plus.

* Knowledge of J.D. Edwards software a plus.

* Bachelor's degree in a related field, preferred but not required

* Experience with Pdf form filler software


The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.

* Specific vision abilities required by this job include Close vision and Distance vision.

* While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).

* The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Our ideal person will have all these in addition to everything listed above:

* OUTSTANDING COMMUNICATION SKILLS in addition to maintaining an open line of communication with employees throughout the organization, you'll demonstrate excellent communication skills, including good phone and email etiquette.

* APPRECIATION FOR DIVERSITY you already demonstrate respect and you highly value the variety of cultures and talents that make up ACCO.

* INNOVATION although we have a great team and effective processes in place, we feel that there is always room for improvement, and we'll look to you to be creative as you partner with stakeholders to evaluate our operations, solve ongoing issues, and develop even better systems.

* STRONG APTITUDE for learning and developing new systems and programs.

* GOING THE EXTRA MILE ability to work overtime, as needed.

* WORK MANAGEMENT possesses the ability to work in a high paced environment with the ability to prioritize tasks.


* ESOP Employee Stock Ownership Program. An exciting benefit from ACCO to you, free of cost.

* Company Culture of Excellence Here at ACCO, we are flexible and foster creativity

* Competitive Time Off including PTO, Sick Time, and Personal Time

* Education Reimbursement Program for career development

* United Way is our philanthropy program. We give back to the community, and we have fun while doing it! ACCO has fundraising events such as raffles and bingo throughout the year.

* Competitive benefits package and 401k


Do you have what it takes* Click the START YOUR APPLICATION link below and submit your resume. Once you ve applied, our dedicated Talent Acquisition team will be reviewing your resume. If your experiences match our needs, you ll be hearing from us by phone or email.


Why join ACCO* ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance, and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems.

ACCO is an Equal Opportunity Employer AA M/F/V/D. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.\n\nEqual Employment Opportunity is The Law. - Pay Transparency Nondiscrimination Provision.\nACCO will consider qualified applicants with criminal histories for

Keywords: Acco Engineered Systems, Pasadena , Billing Specialist, Professions , Pasadena, California

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